Office Specialist 2: OSU Seed Lab
About The Position
Oregon State University is hiring one full-time Office Specialist 2 for the Seed Laboratory in the Department of Crop & Soil Science. The Seed Laboratory provides quality-control information to local and international seed customers, including growers, seed cleaners and dealers, Oregon Seed Certification participants, the Oregon Department of Agriculture, researchers, companies, individuals, and other programs. This information supports purposes such as research, labeling, marketing, and shipping. The position receives and processes seed samples, coordinates daily intake and workflow, enters sample information and testing requests into the laboratory database, and communicates with customers about samples and testing. It also provides reception and general administrative support. Work is performed in a laboratory and open-office environment with moderate noise and frequent activity. The regular schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with a half-hour lunch. The laboratory’s peak workload occurs in summer and early fall; vacation leave may be restricted and is generally not approved during that period. The role occasionally requires lifting, carrying, and moving materials weighing up to 20 pounds. Starting salary is commensurate with skills, education, and experience; the listed salary range is $19.36–$28.75.
Requirements
- Two years of general clerical experience, including one year of typing, word processing, or other document-generation experience; or an Associate's degree in Office Occupations or Office Technology; or graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology may substitute for required experience on a year-for-year basis.
- Experience with Microsoft Suite applications.
- Ability to take direction and work in a fast-paced office environment while maintaining focus and a high level of attention to detail.
- Ability to work independently and as a team member.
- Ability to work with a broad group of internal and external customers with varying backgrounds, needs, identities, and personality types.
- A positive growth mindset and ability to interact and contribute successfully and inclusively with a diverse team.
- Must successfully complete a criminal history check and be determined position qualified; incumbents must self-report convictions. Youth-program duties may require additional criminal history checks every 24 months.
- Must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in the state of residence, be determined position qualified, and self-report convictions.
Nice To Haves
- Experience performing complex procedures according to established standard operating procedures where a high degree of accuracy is required.
- Experience providing administrative or clerical support to a program, office, or laboratory.
- Strong attention to detail, including the ability to identify errors and discrepancies in one's own work and the work of others.
- Knowledge of Seed Certification and/or the OSU Seed Lab’s procedures, standards, or regulatory requirements.
- Experience working with Oregon Seed Certification and OSU Seed Laboratory procedures.
- Experience working within a laboratory Quality Management System, including controlled documents, quality assurance activities, and internal audits.
- Experience using customized databases for data entry, record maintenance, and information retrieval.
- Working knowledge of and experience with ISTA, AOSA, and Canada Seed Testing M&P.
Responsibilities
- Receive and process incoming seed samples, reviewing samples and documentation for accuracy, completeness, and compliance with laboratory, quality, and customer requirements.
- Coordinate daily sample intake and workflow by prioritizing and preparing samples, work cards, labels, and documentation for timely distribution to laboratory testing units.
- Enter and verify sample information and testing requests in the Seed Lab database accurately and with attention to detail.
- Communicate with customers to clarify sample information and testing requests, answer questions, explain testing requirements, and help resolve issues before testing begins.
- Provide administrative and reception support, including assisting customers by phone, email, and in person; processing mail; maintaining records; and supporting general office operations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
