Office Services Specialist
About The Position
The Virginia Department of Health is hiring a part-time wage Office Services Specialist at the Nottoway County Health Department in the Piedmont Health District. The role provides program and general administrative support using established policies and procedures. The employee typically serves as the first point of contact for a program or work unit, responds to inquiries, directs people to appropriate resources, and explains established procedures and practices. Occasional travel to other health departments in the district may be required. A valid state driver’s license is required when operating a state or personal vehicle for agency business; mileage is reimbursed at the standard mileage rate. Wage employment is at the will and pleasure of the appointing authority and depends on available funding and business need. Wage employees are paid only for hours worked and are not eligible for benefits provided to salaried employees. State law limits wage employees to an average of no more than 29 hours per week over a year and no more than 1,500 hours during the May 1–April 30 standard measurement period. Employment is contingent on satisfactory background and related checks. Health-care personnel must provide documentation of specified immunizations or evidence of immunity.
Requirements
- Knowledge of office and administrative principles and practices.
- Working knowledge of word processing and spreadsheet software applications.
- Ability to interpret and follow established procedures and guidelines.
- Ability to communicate effectively with internal and external customers verbally and in writing.
- Considerable skill in operating standard office equipment.
- Valid state driver's license required to operate a state or personal vehicle while conducting agency business.
- Satisfactory results on required background and related checks.
- Health-care personnel must provide documentation of immunization or evidence of immunity to hepatitis B, measles, mumps, rubella, and varicella; Tdap vaccination; and the current season's influenza vaccination.
Responsibilities
- Provide program and general office and administrative support to a work unit.
- Schedule meetings, enter data, process routine transactions, prepare correspondence, maintain records, and order supplies.
- Answer questions about program services and serve as the first point of contact for a program or work unit.
- Direct inquiries to the appropriate office, division, or resource and explain established procedures and practices.
- Maintain timesheets and enter time and leave taken into the timekeeping/payroll system for the assigned program area, as applicable.
- Travel occasionally to other health departments in the district as required.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
