Office Services I

City of Elkhart•Elkhart, IN

1d•$0 - $53,800•Onsite

About The Position

Serves as Office Services staff for the Permit Center by performing clerical and bookkeeping duties as may be required by the Building Commissioner and Assistant Director for Planning.

Requirements

High school diploma or equivalent required.
Valid Indiana driver's license required.
One (1) year office/clerical and receptionist experience.
Ability to type at a minimum speed of 65 wpm.

Nice To Haves

Technical skills regarding Building and Code is preferred.
Certification preferred.

Responsibilities

Serves as staff in the Permit Center: including issuing permits at the counter and online, answering phone calls and emails in a professional and timely manner, taking in payments, and providing excellent customer service.
Prepare Code Enforcement violation letters and tickets.
Issue all Building Permits, Electrical Permits, Mechanical Permits, Plumbing Permits, and Zoning Permits
Log in plans for upcoming building projects for Plan Review.
Annual registering of HVAC, Electrical, Plumbing, Demolition, and Sign contractors and contractors licensing and reciprocations
Annual registrations of Rental Properties and scheduling inspections.
Completing assigned Public Record Requests.
Attend, record and transcribe the monthly Commission meetings.
Prepare mass mailings when necessary.
Prepare legal documents and packets for Hearings and Commission meetings (Board of Zoning Appeals, Historic Commission, and Plan Commission).
Process Accounts Payables and Receivables.
Organize and schedule meetings, maintain department email and mailing lists, and maintain project files for the departments.
Backup for zoning approval of building and zoning permits
Process all ticket dismissals and deferrals.
Order office supplies and negotiate prices with vendors for purchases.
Document Imaging Prepping and Scanning as needed.
Cash collection.
Assist Department staff as needed