Office Services Assistant

Miles & Stockbridge P.C.•Baltimore, MD

2d•$44,000 - $52,000

About The Position

Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to effect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships. Miles & Stockbridge is seeking an Office Services Assistant to help with our busy Facilities Team. As an Office Services Assistant, you will be part of a core team that keeps our offices running smoothly. This is a great opportunity for someone who loves teamwork, building relationships, and takes pride in completing tasks efficiently! At Miles, you will have the opportunity to put your skills to work and grow your career!

Requirements

Must have at least 1-3 years of experience within a corporate office or law firm.
Excellent organizational and time management skills.
Excellent verbal and written communication skills.
Proven customer service and interpersonal skills.
Reliable and dependable.
Ability to work independently as well as collaborate across multiple departments and levels of the firm.
Ability to work well under pressure and to maintain a professional demeanor.
Ability to lift objects weighing up to 25 pounds.

Responsibilities

Provide back-up coverage to reception during absences and daily lunches.
Set up and breakdown of conference rooms for meetings and other company events.
Assist with video/audio conferences in the absence of our IT staff.
Coordinate ordering of office supplies with Receptionist.
Report maintenance requests to Office Administrator or Receptionist.
Prepare vacated offices for occupancy for incoming attorneys and staff.
Assist with scanning and importing documents into document management system (NetDocuments).
Distribute paper in copy rooms, fill paper and copiers and printers, change toners in desktop printers.
Distribute interoffice mail and assist with mailings (FedEx) and courier requests.
Deliver and pick up mail and packages, court runs.