Office Services Coordinator

Jones Walker LLP • Jackson, MS

3d

About The Position

The Office Services Coordinator is a full-time, non-exempt position reporting to the Jackson Office Administrator. The role provides mailroom, copy-center, office-supply, equipment, and general administrative support in a professional, service-oriented environment. The position is scheduled Monday through Friday, 8:00 AM to 5:00 PM, or as otherwise determined by business needs. The listed responsibilities are representative; the incumbent may be asked to perform other job-related tasks.

Qualified candidates are interviewed before the Human Resources department requests a criminal background check. Where a background check is required, employment is contingent upon successfully completing an investigation relevant to the position. Criminal history does not automatically disqualify a candidate.

Requirements

• High school diploma required.
• Strong organizational skills and attention to detail.
• Solid time-management skills and ability to meet deadlines.
• Basic computer skills and proficiency in common office software, such as Word, Excel, and Outlook.
• Skill operating mailroom and copy-center equipment, including postage meters, scanners, and copiers.
• Professional demeanor and ability to work independently and collaboratively in a fast-paced, service-oriented professional environment.
• Effective oral communication skills.
• Physical stamina and ability to lift and move heavy packages and push service carts and movable tables and chairs.

Responsibilities

• Receive, sort, and distribute incoming USPS mail, interoffice mail, and packages, including FedEx and UPS.
• Handle outgoing mail and packages by applying appropriate postage and assisting with certified mail return receipts and other services such as FedEx.
• Maintain records or logs of incoming packages, supply inventory, and postage.
• Perform document production tasks, including copying, printing, scanning, and binding.
• Assist with special projects and assignments, including closing files, large mailouts, and general administrative support.
• Manage and stock paper, toner, and other office supplies.
• Troubleshoot basic copy and scanner equipment problems and coordinate equipment repair service calls.
• Maintain a clean, organized, and safe office services environment.
• Make courier runs when needed.
• Provide backup for the Front Desk Receptionist and Hospitality Services as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED