Coordinator, Office Services

Horizon Media•New York, NY

3d•$40,000 - $55,000•Hybrid

About The Position

The Coordinator, Office Services supports the day-to-day operations of the office and reports directly to the Manager, Space Planning & Office Services. The role responds to employee requests through email and service tickets and assists with office moves, general upkeep, and other facilities-related responsibilities. Duties may include supporting the mailroom, cleaning team, maintenance activities, and other operational needs. Flexibility is important, as occasional early starts or late finishes may be required. This is a physical role involving lifting, frequent movement throughout the office, and walking long distances each day. The position has no supervisory responsibilities.

Requirements

High school diploma or equivalent.
Three years of employee services and/or mailroom-related skills and experience.
Exceptional communication within and among facilities and employee services groups.
Ability to communicate effectively with the employees being serviced.
Ability to lift, move about the office, and walk long distances each day.

Responsibilities

Provide mailroom coverage, including mail distribution, package processing, and daily mail services.
Support the Events team with room setups, furniture relocations, office reconfigurations, and event logistics, including frequent physical moves and last-minute adjustments.
Respond to employee requests and service tickets in a timely manner and ensure workplace issues are addressed efficiently.
Assist with employee relocations, including packing, moving office contents, workstation setup, and coordination of move-related activities.
Maintain freight areas and storage rooms so they remain organized, clean, and operational.
Maintain paper inventory and supplies for printers and copy rooms throughout the office.
Inspect and maintain meeting rooms so they are clean, organized, and ready for use.
Monitor and maintain office coffee machines and related supplies.
Provide additional facilities and office services support as needed.