Coordinator, Office Services

Horizon Media•New York, NY

1d•Hybrid

About The Position

The Coordinator, Office Services supports the day-to-day operations of the office and reports directly to the Manager, Space Planning & Office Services. The role responds to employee requests through email and service tickets and assists with office moves, general upkeep, mailroom coverage, cleaning, maintenance, and other facilities-related needs. Occasional early starts or late finishes may be required. The position includes mail distribution and package processing; event room setups and furniture relocations; employee moves and packing assistance; freight and storage room upkeep; printer, copy room, meeting room, and coffee station maintenance; and other facilities and office services support. The work is physical and requires lifting and frequent movement throughout the office, including walking long distances each day. The role has no supervisory responsibilities.

Requirements

High school diploma or equivalent.
Three years of employee services and/or mailroom-related skills and experience.
Exceptional communication skills within, between, and among facilities and employee services groups.
Ability to communicate effectively with the employees being served.
Ability to lift and move about the office frequently, including walking long distances each day.

Responsibilities

Provide mailroom coverage, including mail distribution, package processing, and daily mail services.
Support the Events team with room setups, furniture relocations, office reconfigurations, and event logistics, including last-minute adjustments.
Respond promptly to employee requests and service tickets and ensure workplace issues are addressed efficiently.
Assist with employee relocations, including packing, moving office contents, workstation setup, and coordination of move-related activities.
Maintain freight areas and storage rooms so they remain organized, clean, and operational.
Maintain paper inventory and supplies for printers and copy rooms throughout the office.
Inspect and maintain meeting rooms to ensure they are clean, organized, and ready for use.
Monitor and maintain office coffee machines and related supplies.
Provide other facilities and office services support as required.