Office Services Coordinator

Randa Corp•New York, NY

2d•Onsite

About The Position

The Office Services Coordinator is the front face of Randa Apparel & Accessories’ New York corporate headquarters, creating a welcoming and professional experience for associates, customers, guests, vendors, and visitors. This hospitality and workplace services role covers reception, visitor support, showroom and meeting readiness, catering coordination, office amenities, and maintaining clean, organized, presentation-ready front-of-house spaces. As time and office activity allow, the Coordinator may also assist Sales, Design, Merchandising, and other teams with showroom setup, samples, products, events, projects, and other business needs. The position is 100% on-site in New York, NY. The schedule is Monday through Thursday, 8:30 a.m. to 4:30 p.m., and Friday, 8:30 a.m. to 1:30 p.m. Reliable attendance and punctuality are essential, with flexibility based on business needs.

Requirements

Associate degree in Business Administration, Hospitality, Fashion Merchandising, or a related fashion field required.
1–3 years of experience in hospitality, office services, reception, workplace experience, customer service, or a similar service-oriented environment.
Strong organizational, communication, customer service, and prioritization skills.
Ability to work independently, take initiative, and recognize when additional support is needed.
Ability to regularly move throughout the office, assist with meeting and event setup, and lift or carry up to 25 pounds.
Reliable attendance and punctuality, with flexibility based on business needs.

Nice To Haves

Bachelor’s degree preferred.
Working knowledge of Microsoft 365 preferred.
Showroom, fashion, merchandising, product, or sample experience.
Experience coordinating catering, office hospitality, events, or workplace services.

Responsibilities

Serve as the first point of contact for associates, customers, guests, vendors, and visitors to the New York office.
Keep the reception area, lobby, showrooms, guest restrooms, and other front-facing spaces clean, stocked, organized, and presentation-ready.
Manage showroom reservations and support conference room scheduling, meeting setup and breakdown, and room resets between appointments.
Coordinate catering requests, deliveries, setup and breakdown, and maintain preferred vendor information and required certificates of insurance.
Manage weekly grocery and hospitality ordering and maintain appropriate inventory of refreshments, coffee, pantry, kitchen, hospitality, and office supplies.
Anticipate busy visitor, showroom, meeting, and event periods and proactively communicate with the Office Administrator when additional support or coverage may be needed.
Maintain the employee Cafe information screen and create content for birthdays, service anniversaries, office information, and other company announcements.
Provide backup support for employee-facing and back-office Office Services functions as needed.
As capacity allows and in coordination with the Office Administrator, assist other corporate teams with showroom, sample, product, event, administrative, and project support.
Perform other duties as required or assigned that are reasonably within the scope of the role.

Benefits

Three weeks of paid time off within the first year of employment.
Paid holidays.
Company-provided life insurance, short-term disability, long-term disability, and paid parental leave.
Health, vision, and dental insurance options with low employee contributions.
Commuter benefit plan.
Optional supplemental life insurance, pet insurance, and accident and critical illness insurance at group rates.
401(k).
Unlimited access to an award-winning online fitness and wellness program.
Competitive base compensation.
A fast-paced, collaborative workplace with opportunities for career growth.