Office Services Coordinator

Hawkins Parnell & Young, LLP•Santa Ana, CA

6d•Onsite

About The Position

Hawkins Parnell & Young LLP is seeking an Office Services Coordinator to join their Santa Ana office. The ideal candidate must maintain positive working relationships with attorneys, support staff and clients. Duties include providing various support functions including, but not limited to responding to inquiries and obtaining information for clients, customers, visitors and other interested parties, various HR functions, maintaining a calm professional demeanor of willingness to serve those in the industry and observe confidentiality of client and Firm matters.

Requirements

Proficient in MS Office and file management suite
2-5 years of office services/administrative experience required, law firm experience is a plus
Ability to work independently
Critical reasoning and personal judgment required
Strong organizational skills
Must provide excellent customer service to internal and external customers
Excellent written and verbal communication skills

Nice To Haves

law firm experience is a plus

Responsibilities

Answer main phone line and welcome guests
Process daily incoming/outgoing mail
Order office supplies
Communicate with vendors and process vendor invoices
Conference room preparation and setup
Create and maintain paper and electronic files in compliance with internal policies
Read incoming materials in order to determine how and where they should be classified or filed
Assist in trial preparation
Learn and utilize litigation software
Scan/OCR documents
Assist with other duties and special projects as needed