Coordinator, Office Services

Baker Tilly•Nashville, TN

19h

About The Position

The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.

Requirements

High School Diploma required
1 to 3 years relevant experience required
Proficiency in Microsoft Office suite
Excellent customer service and client focused skills
Excellent organizational skills and ability to manage through competing priorities
Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
Ability to work independently to follow directions and procedures
Ability to work overtime and weekends as needed

Nice To Haves

Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred

Responsibilities

Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
File, fax, scan, print and assemble documents.
Assist with entering office expenses (fed ex, messenger services, invoices)
New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
Ensure training rooms and conference rooms and over all office space is clean and organized.
Assist in the set up or breaking down of tables, furniture, etc.
Schedule meetings and appointments.
Schedule and prepare conference rooms.
Provide reception coverage
Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)