Office Services Coordinator

Greenberg Traurig•Denver, CO

1d•Onsite

About The Position

The Office Services Coordinator plays a vital role in ensuring the smooth and efficient day-to-day operations of the office. This position provides comprehensive support across all departments and levels of staff, while fostering strong relationships with internal and external clients and service providers. Working closely with the Business Director and Office Services Manager, the Office Services Coordinator is dedicated to maintaining the highest standards of service. The ideal candidate is adaptable, dependable, and prepared to work overtime as needed.

Requirements

Strong interpersonal and communication skills with the ability to work effectively with all levels of the organization
Excellent organizational skills
Professional demeanor and strong verbal and written communication skills, including active listening and the ability to convey information clearly
High level of initiative, sound judgment, and strong follow-up skills
Ability to work under pressure, manage strict deadlines, and effectively balance multiple tasks with minimal supervision
High school diploma
Minimum 3 to 5 years administrative experience related to the duties and responsibilities specified
Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook
Exceptional computer skills with the ability to learn new software applications quickly

Nice To Haves

college degree is a plus

Responsibilities

Oversees the receipt, processing, and distribution of all incoming and outgoing mail, packages, and hand deliveries
Maintains adequate supplies of paper and toner across all printers and copiers, and coordinates the secure shredding of confidential documents
Prepares and assembles binders, and performs copying and scanning of documents as requested by staff
Provides hospitality and front-of-house support, including assistance with the planning and execution of office events and client functions
Coordinates and facilitates office moves and workspace turnovers, ensuring minimal disruption to daily operations
Performs spot cleaning and general housekeeping tasks to maintain a clean, organized, and professional office environment
Provides coverage for the Legal Support Specialists during absences to ensure continuity of service and uninterrupted workflow
Serves as a backup for reception by answering and directing incoming calls, and by welcoming, assisting, and directing visitors in a courteous and professional manner
Answers and transfers incoming calls; receives, assists, and directs visitors
Handles all responsibilities with the highest level of confidentiality and professionalism
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned