Office Services Coordinator - MH

Ravagon Manufacturing•Northbrook, IL

18h•$23•Onsite

About The Position

PurposeThe Office Services Coordinator will be primarily responsible for assisting the HR Office Services and reception functions of the Northbrook office. The position will interact with all facets of the organization. Areas of Responsibility / TasksPerformance must reflect appropriate level of expertise and achievement of the desired results for the items listed below. Essential Functions Maintains kitchens and cleans kitchen equipment including coffee machines, refrigerators, microwaves, ice machine, etc. on a daily basis. Facilitates food preparation set-up and break down for meetings, parties and company events, as needed. Submits reservations for the lower level conference room and assists with any meeting requirements, as needed. Conducts conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds) and restocking paper in office copiers on a daily basis. Continuously monitors and implements best practices for sustainability initiatives. Restocks snacks in the kitchen areas on a daily basis. Assists with ordering and keeping track of inventory of supplies, food, beverages, etc. for the Northbrook office. Handles incoming mail and distributes to designated contacts on a daily basis. Sends out any mail or packages for UPS, DHL, or USPS, as needed. Orders mailing supplies as needed from UPS, DHL, USPS and FedEx. Troubleshoots/reports malfunctioning office equipment to IT, as needed. Assists with coordination and set up for monthly office events. Manages the Enplug content on open area monitors that shares company updates to employees.Updates the OS Handbook with new processes, contacts, etc.,Distributes new hire swag bags, as needed. Assists the Marketing team with the shipping promotional merchandise, as needed. Provides assistance to HR & OS Lead on special projects, as needed. All other duties as assigned

Requirements

Strong customer service attitude
Excellent communication skills
Strong organizational and multi-tasking abilities
Familiarity with office equipment and procedures preferred
Strong computer skills
Strong time management skills
Must be proficient using Microsoft Office
High school diploma or GED Equivalent experience considered in lieu of degree
1-2 years of related hospitality and office experience, preferred.
Valid driver’s license – required
Proficiency in English required

Nice To Haves

Familiarity with office equipment and procedures preferred
1-2 years of related hospitality and office experience, preferred.

Responsibilities

Maintains kitchens and cleans kitchen equipment including coffee machines, refrigerators, microwaves, ice machine, etc. on a daily basis.
Facilitates food preparation set-up and break down for meetings, parties and company events, as needed.
Submits reservations for the lower level conference room and assists with any meeting requirements, as needed.
Conducts conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds) and restocking paper in office copiers on a daily basis.
Continuously monitors and implements best practices for sustainability initiatives.
Restocks snacks in the kitchen areas on a daily basis.
Assists with ordering and keeping track of inventory of supplies, food, beverages, etc. for the Northbrook office.
Handles incoming mail and distributes to designated contacts on a daily basis.
Sends out any mail or packages for UPS, DHL, or USPS, as needed.
Orders mailing supplies as needed from UPS, DHL, USPS and FedEx.
Troubleshoots/reports malfunctioning office equipment to IT, as needed.
Assists with coordination and set up for monthly office events.
Manages the Enplug content on open area monitors that shares company updates to employees.
Updates the OS Handbook with new processes, contacts, etc.
Distributes new hire swag bags, as needed.
Assists the Marketing team with the shipping promotional merchandise, as needed.
Provides assistance to HR & OS Lead on special projects, as needed.
All other duties as assigned