Office Services Coordinator - MH

Ravago Americas•Northbrook, IL

2d•$23•Onsite

About The Position

The Office Services Coordinator will be primarily responsible for assisting the HR Office Services and reception functions of the Northbrook office. The position will interact with all facets of the organization.

Requirements

Strong customer service attitude
Excellent communication skills
Strong organizational and multi-tasking abilities
Familiarity with office equipment and procedures preferred
Strong computer skills
Strong time management skills
Must be proficient using Microsoft Office
High school diploma or GED
Equivalent experience considered in lieu of degree
1-2 years of related hospitality and office experience, preferred.
Valid driver’s license – required
Proficiency in English required
This position is an in-office role.
Regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
Push, pull, and lift to 50lbs without assistance on a weekly basis.
Regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).

Responsibilities

Maintains kitchens and cleans kitchen equipment including coffee machines, refrigerators, microwaves, ice machine, etc. on a daily basis.
Facilitates food preparation set-up and break down for meetings, parties and company events, as needed.
Submits reservations for the lower level conference room and assists with any meeting requirements, as needed.
Conducts conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds) and restocking paper in office copiers on a daily basis.
Continuously monitors and implements best practices for sustainability initiatives.
Restocks snacks in the kitchen areas on a daily basis.
Assists with ordering and keeping track of inventory of supplies, food, beverages, etc. for the Northbrook office.
Handles incoming mail and distributes to designated contacts on a daily basis.
Sends out any mail or packages for UPS, DHL, or USPS, as needed.
Orders mailing supplies as needed from UPS, DHL, USPS and FedEx.
Troubleshoots/reports malfunctioning office equipment to IT, as needed.
Assists with coordination and set up for monthly office events.
Manages the Enplug content on open area monitors that shares company updates to employees.
Updates the OS Handbook with new processes, contacts, etc.
Distributes new hire swag bags, as needed.
Assists the Marketing team with the shipping promotional merchandise, as needed.
Provides assistance to HR & OS Lead on special projects, as needed.
All other duties as assigned