Coordinator, Office Services
About The Position
Baker Tilly is a leading advisory, tax and assurance firm with a genuine coast-to-coast and global advantage, operating in major regions of the U.S. and leading financial centers worldwide. The firm provides professional services through an alternative practice structure, with Baker Tilly US, LLP offering attest services and Baker Tilly Advisory Group, LP and its subsidiary entities providing tax and business advisory services. Baker Tilly is an independent member of Baker Tilly International, a global network of accounting and business advisory firms with 43,000 professionals. The Office Services Assistant role provides general clerical and administrative office support, assisting in the daily office and operational needs of the business. This position works closely with the Office Services Manager to ensure an organized office environment and to optimize processes and administrative business needs.
Requirements
- High School Diploma required
- 1 to 3 years relevant experience required
- Proficiency in Microsoft Office suite
- Excellent customer service and client focused skills
- Excellent organizational skills and ability to manage through competing priorities
- Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
- Ability to work independently to follow directions and procedures
Nice To Haves
- Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred
Responsibilities
- Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
- File, fax, scan, print and assemble documents
- Assist with entering office expenses (fed ex, messenger services, invoices)
- New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
- Ensure training rooms and conference rooms and over all office space is clean and organized
- Assist in the set up or breaking down of tables, furniture, etc.
- Schedule meetings and appointments
- Schedule and prepare conference rooms
- Provide reception coverage
- Orders and stocks office supplies, stationery and breakroom supplies (coffee, soda, snacks)
Benefits
- comprehensive compensation and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
