Office Services Coordinator

Jackson Lewis•Kansas City, KS

1d•Onsite

About The Position

Jackson Lewis P.C., a firm focused on employment and labor law since 1958, has over 1,000 attorneys nationwide. The firm helps employers develop proactive strategies, strong policies, and business-oriented solutions to cultivate high-functioning workforces. The firm is nationally ranked in Labor and Employment Litigation, Employment Law, and Labor Law on behalf of Management. The office coordinator is an integral part of the Jackson Lewis office, assisting legal support staff and attorneys with managing office areas (reception, file room, conference rooms), maintaining office equipment, preparing for office events, and monitoring/stocking office supplies. This is a full-time, in-office role, not remote or hybrid.

Requirements

One to four years of experience in professional services environment.
Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.
Good listening and observation skills to determine what is needed by the team and in support of our clients.
Knowledge of office equipment including copy/scan/fax equipment and computers, Microsoft Office, Word and Outlook, along with basic typing skills, are required.
Must be able to organize and move deliveries and boxes as needed.
Position requires some lifting and moving of various office equipment.
Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to/from shelves.
High School Diploma or equivalent required.

Nice To Haves

Excel and PowerPoint experience are a plus.
Prior law firm experience is a plus.
College degree or certification appreciated.

Responsibilities

Provide pleasant and professional customer service to all office personnel and guests.
Prepare mail and all USPS/FedEx/UPS packages, sorting and distributing incoming mail.
Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
Troubleshooting and perform minor repairs of office equipment (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles).
Support the facility by scheduling service calls with outside vendors as needed and working with building management regarding repairs, communications, etc.
Check inventory and order additional supplies as needed for office and kitchen supplies, and IT equipment (in coordination with Office Administrator).
Prepare conference rooms for meetings, set up and clean up.
Maintain appearance of the kitchen, common areas and related equipment on a regular basis, including fill of, running and emptying the dishwasher.
Move or arrange for moving of boxes and other heavy items in the file room and office spaces.
Conduct daily walk through of office space to identify repairs needed or general cleaning issues; report these to building liaison.
Desire and ability to learn and complete basic legal support functions as requested.
Provide other administrative assistance as appropriate.