Office Services Clerk Part-time

Carlton Fields•Los Angeles, CA

2d•Onsite

About The Position

Carlton Fields is seeking a part-time Office Services Clerk for its Los Angeles office. The position supports day-to-day office operations and provides service to attorneys, staff, clients, and visitors. The role requires a dependable, service-oriented, organized, detail-oriented, proactive person who can manage multiple priorities in a professional environment. The Clerk provides reception and document production support; handles incoming and outgoing mail and packages; monitors office supply inventory; prepares and maintains meeting spaces; maintains physical and electronic records; assists with library materials; coordinates office equipment service requests with IT; supports video conferences; processes invoices; coordinates catering; and helps maintain guest offices, kitchens, and common areas. The position also assists with other office services and administrative projects as assigned. The schedule is part-time, 1:30 p.m. to 6:00 p.m., with a 30-minute break, for 20 hours per week, with some flexibility. The hourly rate is $20.00–$25.00. Other monetary rewards may include annual discretionary performance bonuses and profit-sharing contributions, subject to eligibility and firm profitability.

Requirements

Strong customer service and interpersonal skills.
Excellent organizational skills and attention to detail.
Ability to work effectively in a team environment and handle responsibilities independently.
Ability to manage multiple tasks, prioritize competing requests, and meet deadlines.
Familiarity with Microsoft Office applications and basic office technology.
Knowledge of copiers, printers, and other office equipment.
Ability to lift 50 pounds unassisted.
High school diploma or equivalent experience.
Part-time schedule of 1:30 p.m.–6:00 p.m. with a 30-minute break, 20 hours per week, with some flexibility.
Flexibility to work overtime.

Nice To Haves

Minimum of 2 years of office experience is preferred.
Experience in a law firm or other professional organization is preferred.

Responsibilities

Provide reception coverage by answering and directing a low volume of calls, greeting visitors, maintaining delivery logs, validating parking, coordinating guest building access, and reserving conference rooms.
Provide Document Production Center support, including copying, scanning, printing, and other document-related services.
Collect, sort, and distribute incoming mail, packages, and deliveries.
Prepare outgoing mail and overnight packages.
Monitor office supply inventory; stock, order, and organize supplies.
Set up, maintain, and clean conference rooms before and after meetings.
Create, update, organize, retrieve, and maintain physical and electronic records and files.
Assist with maintaining and updating library materials and resources.
Coordinate with the Information Technology team regarding office equipment, copier maintenance, and service requests.
Set up and provide support for Zoom, Microsoft Teams, and other video conferencing meetings.
Process invoices and submit them for payment.
Coordinate catering orders for meetings.
Maintain the appearance and cleanliness of guest offices, kitchens, and common areas.
Assist with additional office services and administrative projects as assigned.