Office Services Clerk Part-time

Carlton Fields•Los Angeles, CA

3d•$20 - $25•Onsite

About The Position

Carlton Fields is seeking a part-time Office Services Clerk for its Los Angeles office. The role supports daily office operations and provides service to attorneys, staff, clients, and visitors. The ideal candidate is dependable, service-oriented, organized, detail-oriented, proactive, and able to manage multiple priorities in a professional environment. The position is scheduled for 20 hours per week, generally from 1:30 p.m. to 6:00 p.m. with a 30-minute break, with some flexibility. The hourly rate is $20.00–$25.00. Actual pay depends on factors including relevant experience and skill set. Other monetary rewards may include annual discretionary performance bonuses and profit-sharing contributions, subject to eligibility and firm profitability.

Requirements

Strong customer service and interpersonal skills.
Excellent organizational skills and attention to detail.
Ability to work effectively in a team environment and handle responsibilities independently.
Ability to manage multiple tasks, prioritize competing requests, and meet deadlines.
Familiarity with Microsoft Office applications and basic office technology.
Flexibility to work overtime.
High school diploma or equivalent experience.
Knowledge of copiers, printers, and other office equipment.
Ability to lift 50 pounds unassisted.

Nice To Haves

At least 2 years of office experience is preferred.
Experience in a law firm or other professional organization is preferred.

Responsibilities

Provide reception coverage by answering and directing a low volume of calls, greeting visitors, maintaining delivery logs, validating parking, coordinating guest building access, and reserving conference rooms.
Support the Document Production Center with copying, scanning, printing, and other document-related services.
Collect, sort, and distribute incoming mail, packages, and deliveries.
Prepare outgoing mail and overnight packages.
Monitor office supply inventory; stock, order, and organize supplies.
Set up, maintain, and clean conference rooms before and after meetings.
Create, update, organize, retrieve, and maintain physical and electronic records and files.
Assist with maintaining and updating library materials and resources.
Coordinate with the Information Technology team regarding office equipment, copier maintenance, and service requests.
Set up and support Zoom, Microsoft Teams, and other video conferencing meetings.
Process invoices and submit them for payment.
Coordinate catering orders for meetings.
Maintain the appearance and cleanliness of guest offices, kitchens, and common areas.
Assist with additional office services and administrative projects as assigned.