Office Services Assistant - Richmond

Sands Anderson•Richmond, VA

3d•Onsite

About The Position

Sands Anderson PC is seeking an experienced Office Services Assistant to work in our downtown Richmond office to handle assignments in facilities, office services and file management. This role involves processing mail, managing copy projects, coordinating courier services, assisting with office moves, and handling scanning projects. The position also includes ordering supplies, paying vendor invoices, and working with staff on file management. The ideal candidate will have excellent customer service, communication, and computer skills, with experience in Microsoft Office Suite, PowerPDF, and scanning. Key operator and franking machine operation experience is also required. The ability to coordinate with various parties, manage multiple priorities, problem-solve, and work independently or as part of a team is essential. The role requires the ability to lift boxes and move furniture, with exceptional attention to detail and work quality.

Requirements

High School degree or equivalent education and/or experience
Excellent customer service, communication and computer skills
Experience with Microsoft Office Suite, PowerPDF, scanning required
Key operator and franking machine operation
Ability coordinate with vendors, office personnel, building management, cleaning personnel, etc.
Ability to manage multiple priorities, problem solve and see projects through to completion
Ability lift boxes and move furniture
Exceptional attention to detail and work quality
Team oriented with ability to work well independently and within a small office environment

Nice To Haves

College degree preferred

Responsibilities

Process incoming and outgoing U.S. Mail, Certified Mail, FedEx and UPS
Handle research of missing packages
Handle large document copy projects
Coordinate courier services
Process daily firm deposit
Run new matter conflict checks
Assist with office moves
Handle scanning projects of mail and closed files
Use enhanced technology/equipment capabilities to complete large scanning/copy projects
Order and stock supplies
Pay vendor invoices
Work with staff to move and process closed files