Office Secretary

Rapides Parish School District•Alexandria, LA

1d•Onsite

About The Position

The Office Secretary is responsible for organizing and directing activities related to the operation and maintenance of the assigned office area, as designated by the immediate supervisor. This is a twelve (12) month position.

Requirements

High school diploma
Business school training or office experience that reflects a high level of skill in typing, filing, and general office procedures
Communication skills which encompass the ability to relate to students and adults and to speak and write standard English

Responsibilities

Maintain a neat, clean, and well-organized work space.
Utilize standard office procedures in letter writing, filing, and bookkeeping.
Employ professional telephone techniques reflective of a positive, professional, and ethical environment.
Demonstrate sociability and warmth in attitude toward staff, vendors, and other visitors.
Maintain a desk calendar related to due dates of work projects, memos, and reports.
Be neat and accurate in completing assigned records and reports, turning them in promptly and on time.
Remain in the assigned work area during the work day unless permission to leave is obtained from a supervisor.
Follow federal, state, and local policies and procedures.
Use language that is void of vulgarity, lewdness, coarseness, or profanity.
Observe all policies and regulations as outlined in the Drug Free Workplace Act.
Demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, and mature understanding of problems.
Be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board.
Be loyal to the administration of the school system.
Be professionally dressed and well-groomed.
Maintain a schedule of systems and procedures reflective of good time management.
Perform any other duties assigned by the immediate supervisor.