Medical Office Secretary

CABAN RESOURCES, LLC

1d•Onsite

About The Position

Performs various clerical and administrative duties in support of the organization, including stenography and office automation duties such as word processing, briefing charts, and spreadsheets. This role involves preparing and reviewing correspondence, reports, and other documents, proofreading and editing for accuracy, managing schedules, handling communications, and maintaining office records.

Requirements

Fully qualified typist with a minimum of 70 WPM.
Proficiency in English language, including correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence, reports, and transcribed material.
Proficiency in Microsoft Office software (Word, Excel, Access, PowerPoint, and Project).
General medical ethics.
Telephone etiquette.
Excellent communications and customer service skills.
High school diploma or General Educational Development (GED) equivalency.
At least 12 months of experience as a medical secretary.

Nice To Haves

Medical terminology.
Medical Administrative Specialist Certification.

Responsibilities

Prepares and reviews a wide variety of correspondence, reports, minutes, and other documents.
Proofreads/edits documents, ensuring procedural and grammatical accuracy, conformance with general policy, and factual correctness.
Establishes and monitors suspense dates and brings to management's attention any conflicts in schedule.
Receives telephone calls and greets visitors.
Maintains calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.
Establishes, updates, and maintains office records in accordance with established procedures.
Requests office supplies, printing support, and related materials and/or services from other MTF departments.
May be responsible for the receipt, control, logging, safekeeping, and necessary action on sensitive materials.
Records and transcribes stenographic notes of correspondence, reports, and similar material; telephone conversations; and office meetings and conferences.
Screens incoming mail and distributes to appropriate staff member; reroutes to other organizations/offices, or handles personally.
Maintains supervisor's calendar.
Maintains, purges, and disposes of office records/files in accordance with regulations and procedures.
Prepares, consolidates, submits, and maintains documents, files and records in accordance with established procedures.
Updates tracker or suspense files as required.
May serve as a liaison between supervisor and subordinate units.