Office Secretary III

State of Maryland•Washington County, MD

1d•Onsite

About The Position

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. This Recruitment Is Limited To Current State Of MD Employees Only. GRADE 10. LOCATION OF POSITION: Washington County Maryland Correctional Training Center 18800 Roxbury Road Hagerstown, MD 21746.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years performing secretarial or clerical work involving typing duties.
Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
The ideal candidate must be fluent in spoken and written English.
The ideal candidate must effectively and respectfully communicate with diverse populations, providing services to individuals with different beliefs, behaviors, and interpersonal styles in confinement or community settings.

Nice To Haves

Two years of experience supporting upper-level management by drafting and managing correspondence for both internal staff and the general public.
Two years of experience utilizing Microsoft and Google Suites to effectively store and report data.
Professional working fluency in Spanish, Mandarin, Korean, or any other language is a plus.

Responsibilities

To provide secretarial and administrative support to one or more administrative officials and staff, including routine and specialized, complex secretarial services.
Provides secretarial support to the three administrators at the Maryland Correctional Institution complex in a potentially volatile environment.
Ancillary support is provided for other administrative secretaries during absences.
Responsible for scheduling policy reviews and editing of internal policies and forms for required annual review in accordance with the State of Maryland Policy guidelines and maintained electronically on a personal computer and in manuals.
This position assists the audit coordinator and audit staff with institutional policy compliance with audit standards.
Policies are edited for grammar, punctuation, spelling, and recommended revisions are made to reflect current procedures at the facility.
New forms to be used by staff are developed, added to policy, and reported to Headquarters staff as required per the Department’s Forms Policy.
Disseminates approved policies to department heads and all staff. This is an essential factor in the facility’s compliance with MCCS, ACA, PREA, and Program audits.
Independently receives telephone call inquiries that may require extensive knowledge, tact, discretion, and judgment of the units’ functions and interpretation of various rules, regulations, and procedures governing the agency’s operations.
Schedules attorney visits to meet with Incarcerated Individual clients.
Ensures Incarcerated Individuals are notified thru the Chaplain when Incarcerated Individual family members call wanting to notify the Incarcerated Individual of a death in his family.

Benefits

medical and dental coverage
paid time off (i.e. vacation, sick leave)
State pension
supplemental retirement options
Maryland State Employees Credit Union
health insurance, dental, and vision plans offered at a low cost.
six (6) personnel days annually (prorated based on start date)
ten (10) days of accumulated annual leave per year
fifteen (15) days of accumulated sick leave per year
up to sixty (60) days of paid parental leave upon the birth or adoption of a child
at least twelve (12) holidays per year