Office Secretary II

State of Maryland•Allegany, MD

About The Position

The Office Secretary II provides secretarial services to an operational or specialized field unit of the Division of Parole and Probation. The role performs varied administrative duties that support program operations, including maintaining records, processing correspondence, managing mail, preparing documents, data entry, filing, scheduling, and responding to inquiries from internal and external stakeholders. The position assists management and program staff with administrative tasks, activity tracking, and document management to support efficient office operations and compliance with program requirements. It also helps coordinate administrative processes, maintain organized records, and meet routine operational needs within the Division of Parole and Probation. Current and future vacancies may be filled statewide in DPP offices.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years performing secretarial or clerical work involving typing duties.
Accurately type at least 40 words per minute on a personal computer keyboard if required by the specific position.
Additional secretarial or clerical experience may substitute for the required education on a year-for-year basis.
Thirty college credits with a major in secretarial science or office technology may substitute for one year of experience, for up to two years of required experience.
U.S. Armed Forces military service as a non-commissioned officer in Administration classifications or in Administrative, Clerical, or Office Services specialty codes in the Administrative Support field may substitute for the required experience on a year-for-year basis.

Nice To Haves

One year of experience using Microsoft Office and Google Workspace.
One year of experience providing administrative support.
One year of experience maintaining program data and tracking systems, including spreadsheets and reports.

Responsibilities

Provide secretarial services to an operational or specialized field unit of the Division of Parole and Probation.
Maintain records and program documents.
Process correspondence and manage mail.
Prepare documents, perform data entry, and file materials.
Schedule activities and respond to inquiries from internal and external stakeholders.
Assist management and program staff with administrative tasks, activity tracking, and document management.
Help coordinate administrative processes and support routine office operations and program compliance.

Benefits

Health insurance
Dental insurance
Vision plans
Six annual personal leave days for new State employees, prorated based on start date
Ten days of annual leave per year
Fifteen days of sick leave per year
Up to 60 days of paid parental leave upon the birth or adoption of a child
At least 12 holidays per year
State pension credit toward retirement
Supplemental retirement options
Maryland State Employees Credit Union membership
Release time for job-related CEU training
Reimbursement of costs for licensure or certification required by clinical specialty
Tuition reimbursement available through the Federal Public Service Loan Forgiveness Program