Secretary II

Cherokee Federal•Seaside, CA

About The Position

The Secretary II provides intermediate to advanced administrative support and performs a broad range of clerical and office coordination duties. The role requires independence, sound judgment, proficiency with DMDC/DHRA software tools and government business processes, and an active Secret clearance or the ability to obtain one. The position is restricted to U.S. citizens, who must provide documentation of citizenship. The posting also initially refers to legal permanent residents, but its final legal disclaimer states that applicants must be U.S. citizens. The position offers an estimated starting salary of $23.81 per hour, plus a $5.55-per-hour Health and Welfare Benefit Rate. Full-time benefits include medical, dental, vision, and 401(k), along with other possible benefits. Benefits may change with or without notice.

Requirements

Associate degree and 3–5 years of administrative training.
Strong administrative and organizational skills.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Pro, and Visio.
Experience using government task management and workflow systems such as ETMS2, TMT, or ServiceNow.
Strong written and verbal communication skills.
Ability to prioritize tasks and manage multiple deadlines.
Ability to work independently and exercise sound judgment.
Ability to handle confidential and sensitive information appropriately.
Ability to coordinate and track multiple tasks and assignments.
Ability to adapt to changing priorities in a fast-paced environment.
Must pass pre-employment qualifications of Cherokee Federal.
Active Secret clearance or ability to obtain one.
U.S. citizenship and documentation of citizenship, as stated in the legal disclaimer.

Responsibilities

Perform administrative and clerical functions, including advanced word processing and document preparation.
Prepare and format briefings, correspondence, reports, and presentations for leadership review.
Screen and prioritize inquiries, correspondence, and requests for action.
Maintain complex electronic filing and document management systems.
Coordinate calendars, meetings, and logistical support for staff and leadership.
Track tasks and actions using ETMS2, TMT, ServiceNow, or similar systems.
Ensure timely distribution and follow-up of taskings and correspondence.
Use standard DMDC/DHRA software tools and customized government COTS products to support office operations.
Ensure compliance with records management, security, and administrative policies.
Provide guidance or support to junior administrative staff, as assigned.
Perform other job-related duties as assigned.