KIR - Secretary II

Yulista Solutions•Kirtland AFB, NM

About The Position

Provides principal secretarial support in an office, usually to one individual and sometimes to that individual's subordinate staff. Maintains a close and highly responsive relationship to the supervisor's and staff's day-to-day activities, works fairly independently with minimal detailed supervision, and performs varied clerical and secretarial duties requiring knowledge of office routines and the organization, programs, and procedures related to the office's work. Handles differing situations and problems according to the supervisor's general instructions, priorities, duties, policies, and program goals. This position has no supervisory responsibilities and is responsible for carrying out assigned tasks.

Requirements

High school graduate or equivalent.
Ability to communicate in English.
Must pass a drug test and have or be able to obtain a DoD National Agency Check Investigation (NACI) Secret Security Clearance.
Ability to enter data accurately into databases, write routine reports and correspondence, and use general office equipment such as fax machines, scanners, phones, and copiers.
Ability to perform basic mathematical computations, detect unobvious facts and issues, and use resourcefulness to resolve problems.
Strong professional customer service skills, including active listening, prompt service, and follow-up.
Excellent analytical skills and ability to evaluate data and consider the impact of decisions across multiple areas.
Strong decision analysis and problem-solving skills, including the ability to draw conclusions, justify decisions, and communicate issues to management and regulatory agencies.
Excellent interpersonal skills and ability to work effectively and cooperatively with all levels of management and staff.
Familiarity with, or ability to interpret, Air Force Handbook 33-337 (Communications and Information) Tongue and Quill.
Must not be a U.S. Government employee if employment would create a conflict of interest; Department of the Air Force or Department of Defense employment is subject to the stated ethics and policy restrictions.
Must not pose a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.
Must maintain a neat, clean, and professional appearance unless assigned work precludes it.
Excellent communication and customer service skills and clear, effective technical writing ability.
Ability to take initiative, complete routine duties, resolve novel challenges, analyze and research issues, find and follow through with solutions, and document key steps.
Demonstrable experience as a self-starter who takes initiative in resolving problems and following through on non-routine issues.
Strong knowledge and experience with Microsoft Windows operating systems and Microsoft Office 2013 or 2016.

Nice To Haves

Preference may be given to Calista shareholders and their descendants, spouses of Calista shareholders, and shareholders of other corporations established under the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

Responsibilities

Screen telephone calls, visitors, and incoming correspondence; respond to routine requests about office procedures and route other requests appropriately.
Prepare and sign routine, nontechnical correspondence in the employee's or supervisor's name, as applicable.
Schedule tentative appointments, arrange conferences and meetings, and assemble background materials as directed.
Attend meetings when needed and record and report proceedings.
Review outgoing materials and correspondence for consistency and compliance with the supervisor's procedures, and ensure required clearances have been obtained.
Collect information from files or staff for routine inquiries and periodic reports, referring non-routine requests to the supervisor or staff.
Explain the supervisor's office-procedure requirements to subordinate staff; coordinate personnel and administrative forms and forward them for processing.
Carry out recurring office procedures independently, selecting appropriate guidelines or references; follow specific instructions for new assignments and have completed work checked for accuracy.
Control mail, ensure timely staff responses, and send form letters.
Maintain the supervisor's calendar, make appointments, and arrange meeting rooms as instructed.
Review materials prepared for the supervisor's approval for typographical accuracy and proper format.
Maintain recurring internal reports, including time and leave records, office equipment listings, correspondence controls, and training plans.
Requisition supplies, printing, maintenance, and other services; type and transcribe dictation; and create and maintain office files.
Safeguard government property and facilities and provide resource protection against contamination, pilferage, sabotage, and accidental damage.