Office Secretary II

State of Maryland•Howard, MD

2d•Onsite

About The Position

This is a position-specific recruitment for the Howard County Assessments & Taxation Office. The main purpose of this job is to serve as an Administrative Assistant to the Supervisor and Assistant Supervisor of Assessments by facilitating the flow of work through their offices. This position is classified as mission essential/mission critical.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years performing secretarial or clerical work involving typing duties.
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required.

Nice To Haves

Experience working with computers and different software including Microsoft Office and entering data into a database system.
Experience working in a fast-paced, customer and team-oriented work environment.
Experience working with the public via telephone and in person.
Experience using a multi-line phone system.
Experience performing mathematical computations including calculating percentages.
Professional oral/written communication and interpersonal skills.

Responsibilities

Serve as Administrative Assistant to the Supervisor and Assistant Supervisor of Assessments, facilitating the flow of work through their offices.
Answer taxpayer questions and perform duties accurately and in a timely manner.
Set up hearings, meetings, and appointments as needed by the Supervisor and Assistant Supervisor.
Schedule 1st level hearings, manage the timeliness of appeals, completion of dockets, and office/outside office locations.
Process decisions from hearings.
Perform new property, deed plotting, and property sketches for the Assessment Administration and Valuation System (AA VS).
Process and record permit and occupancy lists from the county.
Organize and process PT AAB & MTC hearings, worked decisions, and record retention.
Maintain schedules for MTC and PT AAB cases for Residential and Commercial Assessors.
Assist in supervising clerical functions in the absence of the Office Manager and Assistant Office Manager.
Perform AA VS keying for Residential and Commercial Assessors as needed.
Assist in mailings of Commercial income questionnaires.
Perform other duties as required.