Secretary II
CBRE Government & Defense Services•Honolulu, HI
•Onsite
About The Position
Primary provides administrative and secretarial support to the daily operations of the department. Secondarily provides backup support to Production Control Clerk.
Requirements
- Experience with Microsoft Word, Excel and Outlook
- Strong organizational skills
- Experience using telephones, fax machines, copy machines, scanners and printers
- High School Diploma or Higher Education
- Valid Driver’s License
- Must be able to pass background check and obtain NALAC Security Clearance.
Nice To Haves
- Two years prior office administrative experience preferred
Responsibilities
- Provide reception services and greet visitors
- Assist Project Manager with administrative support
- Maintain employee records and upload documentation into UltiPro
- Maintain safety files with electronic tracking of training and certifications
- Upload licenses and certifications on site and electronically
- Take meeting minutes and transcribe for distribution as required
- Prepare and provide required reports to the government in accordance with Statement of Work deliverables
- Update unions with monthly changes, additions, and performances
- Process invoices through Company’s accounts payable system
- Assist vendors with questions regarding information on invoices, documents & payments
- Schedule interviews and provide management with necessary paperwork
- Process backgrounds checks and pre-employment, and post-accident drug screens
- In-process new employees and verify identification documents for I-9’s in UltiPro
- Assist new hires with Onboarding process
- Prepare termination paperwork for Project Manager review and update UltiPro
- Track employee performance (reprimands, written warnings, counseling, note to file)
- Perform data entry in UltiPro, DMLSS, Computerized Maintenance Management Software (CMMS) and other Company or government provided software, as needed
- Order office supplies in SmartsPro and distribute to departments
- Perform scanning and copying of documents, sort and deliver mail
- Schedule and coordinate annual medical testing
- Assist Production Control Clerk, when required, with receiving, processing, and dispatching Help Desk work orders, including entering information in CMMS
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
