Administrative Office Secretary

State of Maryland•Allegany, MD

6d•Onsite

About The Position

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. This position provides secretarial support to the Chief of Security at the Western Correctional Institution in Allegany County. The role also involves covering the Warden and Assistant Warden's Offices when needed, requiring knowledge and experience of the daily working routines in both offices. The position performs general administrative functions independently, maintains the process for developing, reviewing, and maintaining Post Orders, and logs, tracks, and reviews Serious Incident Report Packets and Use of Force Report Packets for accuracy and consistency. Additionally, the role routes incoming correspondence, distributes mail, and drafts and prepares correspondence for the Chief of Security.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years performing secretarial or clerical work involving typing duties.
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Nice To Haves

1 year of experience performing clerical duties [Including the use of Google Docs & Google Sheets) for an Administrator in a Correctional Facility.
1 year of experience gathering & submitting timely information for Security Operations.

Responsibilities

Provides secretarial support to the Chief of Security.
Covers the Warden and Assistant Warden's Offices when needed.
Manages either office smoothly and efficiently.
Performs general administrative functions independently.
Maintains the process of development, review and maintenance of Post Orders.
Develops and maintains the process to log, track, and review all Serious Incident Report Packets and Use of Force Report Packets for accuracy and consistency.
Routes incoming correspondence and distribute mail directed to the Chief of Security.
Drafts and prepares correspondence from rough draft, corrected copy, or dictation for the Chief of Security.

Benefits

Medical and dental coverage
Paid time off (i.e. vacation, sick leave)
State pension
Supplemental retirement options
Maryland State Employees Credit Union
Health insurance, dental, and vision plans offered at a low cost.
Six (6) personnel days annually (prorated based on start date)
Ten (10) days of accumulated annual leave per year
Fifteen (15) days of accumulated sick leave per year
Up to sixty (60) days of paid parental leave upon the birth or adoption of a child
At least twelve (12) holidays per year