Administrative Secretary

State of North Carolina • Castoria, NC

1d • $31,200 - $51,249 • Onsite

About The Position

This position is located at Maury Correctional Institution in Hookerton, NC. Maury Correctional Institution is a close-custody prison housing male offenders. The facility is designed to house a maximum capacity of 1500 offenders. This position provided administrative assistance and office management services for the Associate Warden for Programs and the Program Director as needed.

Requirements

• High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Nice To Haves

• Effective in communication verbal and written form, write reports and maintain accurate records.
• Knowledge of computers and Microsoft Office programs
• Knowledge of clerical/secretarial skills
• Must be or willing to become a Notary

Responsibilities

• Correspondence and record management
• Managing/updating organizational charts
• Filing
• Telephone responsibilities
• Greeting official visitors and staff
• Tracking issues using spreadsheets
• Processing documents and correspondence from rough drafts and independent composition
• Making and receiving telephone calls
• Directing staff
• Processing incoming and outgoing mail
• Maintaining a calendar of periodic reports
• Handling sensitive and confidential information
• Updating and maintaining manuals, directories and files
• Special projects and aiding other staff in the Program Sections
• Using the Mainframe database (OPUS), as well as OPUS on the Web
• Ordering supplies and keeping an accurate inventory of supplies
• Assisting Program staff with program events

Benefits

• Health Insurance options
• Retirement Plans
• NC Flex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED