2026-27 Office Professional IV - Elementary - Olympic View Elementary

North Thurston Public Schools • Lacey, WA

5d • Onsite

About The Position

The Office Professional IV – Senior Administrative Assistant provides clerical, technical, and office-management support at an elementary school, serving as a senior administrative/clerical staff member supporting the building administrator and, as appropriate, providing leadership to office staff. The role manages records, budgets, accounting and payroll documentation, and other administrative operations, while coordinating with schools, district employees, vendors, and educational facilities. The successful candidate must be able to work with families from diverse backgrounds and support community engagement and communication with the District’s diverse populations.

The position works under the general supervision of the building administrator or principal and carries out routine operations with limited need for assistance, using district policies, procedures, and applicable rules as guidance. Duties include office and calendar management, staff absence and substitute coordination, payroll and fiscal support, records management, facility and event coordination, and support for the school’s Associated Student Body (ASB) financial activities. The position is scheduled for 8 hours per day, 5 days per week, and 226 days per year, beginning in the 2026–27 school year. Applicants may be required to take an assessment if they have not taken one within the past year.

Requirements

• High school graduation or equivalent.
• Three years of related experience and/or training, or a combination sufficient to master the work assignment; related education above high school may be substituted for experience at the District’s discretion.
• Progressively responsible office experience involving independent action and decision-making.
• For fiscal or bookkeeping assignments, experience must include accounting and bookkeeping procedures.
• Advanced secretarial, administrative, and clerical skills, including typing, filing, and use of basic office equipment and technology.
• Skill using office software for documents, spreadsheets, presentations, and, as appropriate, databases.
• Strong grammar and proofreading skills and the ability to maintain accurate and reliable records and data.
• Ability to concentrate and produce accurate work amid frequent interruptions and changing priorities.
• Ability to interact warmly and confidently with students, parents, staff, and community members in person, by telephone, and electronically; remain calm when assisting people who are emotional, distraught, or frustrated.
• Ability to follow written and verbal directions, maintain confidentiality, communicate complex issues effectively, and take initiative when necessary.
• Sound judgment and decision-making, ability to work with minimal direction, and ability to organize work and prioritize tasks effectively.
• Ability to work collaboratively with staff, employees, and supervisors and understand the organization and the interrelationships of roles and responsibilities.
• Successful experience working with culturally diverse families and communities, or demonstrated commitment to strengthening engagement with a diverse community and skill communicating with diverse populations.
• Applicants who have not taken the required assessment within the last year must take an assessment; it will be sent to the email address used to apply.

Nice To Haves

• Successful experience in accounting, a public school setting, or public employment.
• Knowledge of extensive rules, procedures, or operations involving interrelated or non-standard work and frequently encountered problems.
• Bilingual skills.
• Proficiency in Excel and Skyward Qmlativ.

Responsibilities

• Provide clerical and technical support to the building principal and other administrative staff, including preparing and distributing correspondence, forms, schedules, reports, and other materials.
• Maintain confidential records, evaluations, emergency information, personnel documents, and related records; follow up on personnel transactions and report their status to the administrator.
• Greet office visitors; answer and screen telephone calls; respond to routine inquiries; and receive, route, and distribute mail.
• Maintain administrative calendars and appointment schedules, resolve scheduling conflicts, and arrange meetings, observations, evaluations, interviews, travel, and conferences as assigned.
• Establish and maintain office processes and procedures; assist staff with office equipment and procedures; coordinate office coverage; and train or direct office support staff as assigned.
• Track, prepare, and submit overload and sacrificed-planning documentation.
• Manage staff absences and substitute coverage using Red Rover and Skyward; reconcile and submit reports, audit absence entries, and provide monthly reports to the Payroll Technician.
• Prepare and maintain documents, data, reports, files, and other materials supporting office operations and coordinate work with others in the organization.
• Establish, maintain, distribute, archive, and retrieve records in accordance with state and district policies; prepare records in response to appropriate public-record requests and maintain online data as required.
• Set up and maintain office budgets and expenditure records, process requisitions and purchases, manage office supplies and equipment, and allocate expenditures in Skyward for General Fund, ASB, and PPT.
• Support financial operations for the ASB program, including processing fees, fines, and deposits; maintaining knowledge of cash-handling and ASB procedures; and facilitating fundraisers and advising coaches and activity advisors on fundraising.
• Gather and organize background information and conduct preliminary research at the administrator’s request; prepare findings in usable formats such as spreadsheets, databases, and summary documents.
• Maintain activity rosters and facility usage; approve and schedule events in Events Manager; enter field trips in Transact; and process trip documentation and invoices.
• Maintain staff key and fob inventories and enter related work orders; identify office equipment repair needs and coordinate service.
• Follow Board policies and remain current on updates and changes; perform other duties assigned by the administrator or designee.

Benefits

• Eligible employees anticipated to work at least 630 hours during the school year may receive medical, dental, vision, long-term disability, and basic life insurance benefits through SEBB.
• Eligible employees are required to participate in the Washington State Department of Retirement Systems plan.
• Eligible employees may participate in tax-deferred 403(b) and 457 Deferred Compensation Plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED