Office Operations & HR Specialist

LeapFrog•Emeryville, CA

7d•Onsite

About The Position

The Office Operations/HR Specialist position supports the efficient operation of the workplace by managing office administration, facilities coordination, safety programs, and HR support. This role serves as a key point of contact for employees, vendors, and building management while ensuring compliance with workplace regulations and supporting employee experience initiatives such as onboarding, recruiting coordination, and company events.

Requirements

Knowledge of federal, state and local employment laws
Knowledge of OSHA, CalOSHA and local regulations and Emergency Planning
Familiarity with building operations and maintenance practices preferred
Skilled in creating engaging, visually appealing internal event materials
Knowledge of and experience in HR processes, policies, and administration
Must be proficient in Microsoft Word, Excel and PowerPoint.
5+ years of progressively responsible experience in the areas of Office Administration and Human Resources
Bachelor's degree in Business, Human Resources, or a related field; or any combination of experience and education that provides the necessary skills, knowledge and ability to perform essential functions of this role
Qualified applicants must be authorized to work in the United States on a full-time basis without the need for employer sponsorship now or in the future.

Nice To Haves

First Aid/CPR and knowledge of ergonomics preferred
Experience with Microsoft Office 365 preferred
Event planning and coordination experience

Responsibilities

Oversee daily office operations and perform routine facility checks to ensure a safe, clean, and well-maintained workplace
Serve as primary liaison with building management and external vendors to coordinate maintenance, repairs, office moves, and meeting room setups
Manage office access cards, company identification badges, parking administration, and building access for visitors and delivery personnel
Manage domestic and international mail and shipping, including documentation and fees
Purchase and maintain office, kitchen, safety, and first-aid supplies
Coordinate onsite, phone, and video interviews to support recruiting efforts and ensure a positive candidate experience
Maintain the company careers page and assist with recruitment activities
Coordinate new hire onboarding activities and deliver New Hire Orientation
Coordinate employee offboarding processes and conduct exit interviews
Interact with and support members of the VTech Electronics North America HR team, as needed
Process expense reports and maintain vendor records, agreements, and cost tracking
Provide data and administrative support for sustainability and affirmative action reporting requirements
Plan and coordinate company events, including logistics and onsite support
Lead and collaborate in planning employee engagement initiatives such as wellness events, service anniversary recognition, and employee appreciation programs
Coordinate the company's workplace safety training
Ensure compliance with OSHA and applicable state and local safety regulations, including leading safety committee meetings
Serve as first responder for workplace incidents and after-hours emergencies
Track completion of required compliance training programs
Maintain labor law postings and workplace notice compliance
Maintain knowledge of California employment laws to support compliance and policy updates