Office Operations Associate

Coaction Global • Morristown, NJ

1d • Onsite

About The Position

At Coaction, we’re a unique mix of leaders, achievers, thinkers, and team players with a high-performance mindset and a diverse skillset. We bring our industry expertise together to continually push the boundaries of what insurance can be for our clients. Coaction is seeking a talent individual to join our team as an Office Operations Associate. This role will play a crucial role in our day-to-day office operations. This individual will provide administrative support across multiple domains, including mail management, conference room set-up, and event coordination. We are looking for someone who values customer service and is able to operate efficiently in a fast-paced environment.

Requirements

• Required in office 5 days a week during core business hours
• The ability to learn quickly and adapt to a fast-paced environment
• Excellent verbal & written communication skills
• Excellent interpersonal and customer service skills
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of mail handling/scanning/receptionist procedures and protocols.
• High school diploma or equivalent required

Nice To Haves

• Associates degree in office administration or related field preferred

Responsibilities

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location. Role will sit at reception desk in locations where applicable.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support task, including basic filing, and recordkeeping.
• Assist with facilities operational tasks including supply management and kitchen support as needed.
• Assist with the preparations and set-up of office meetings and events as needed.
• Receives, processes, sorts, and delivers incoming mail daily.
• Book breakfasts and lunches as required for client visits and internal company events.
• Prepare meeting rooms and manage/coordinate calendar meeting rooms for both external and internal meetings.
• Support interview process, including greeting candidates, setting up interview room, and providing additional support as needed.
• Provides administrative support as needed.
• Performs other duties as assigned.

Benefits

• Competitive 401K Match: Coaction offers a dollar-for-dollar pre-tax match up to 6% of eligible pay.
• Tuition Reimbursement & Student Loan Repayment Programs: Coaction offers eligible employees up to $15,000 per year in tuition reimbursement for graduate or undergraduate degrees. Eligible employees can receive up to $5,250 per year towards their student loan repayment.
• Paid Time Off: In addition to 11 scheduled company holidays per year, Coaction employees enjoy Discretionary Paid Time Off. Coaction relies on employees to work with their managers to align on time off.
• Medical Benefits: We offer comprehensive medical, dental and vision coverage to all full-time employees, including a cost neutral plan option for employees on our HDHP with an annual company HSA contribution of up to $1,000.
• Hybrid Work Environment: Coaction provides flexibility through a hybrid work environment, where employees work 3 days a week in the office, and 2 days remote.
• discretionary incentive bonus
• standard benefits package including paid time off, medical, dental and retirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED