Office Operations Assistant
NCheng LLP•New York, NY
•$30 - $35•Onsite
About The Position
We are seeking a highly organized, personable, and resourceful individual to serve as the first point of contact for our office while also supporting recruiting and administrative functions as needed. This role blends traditional receptionist responsibilities with office management support and active involvement in talent acquisition. The ideal candidate is comfortable juggling priorities, communicating professionally with candidates and employees, and stepping in where needed to keep operations running smoothly.
Requirements
- 1-3+ years of experience in reception, administrative, HR support, or office coordination roles
- Strong communication skills, both verbal and written, and professional demeanor
- Highly organized with strong attention to detail
- Comfortable multitasking and shifting priorities in a fast-paced environment
- Experience with scheduling tools, email systems, and basic office software (Microsoft preferred)
- Ability to handle confidential information with discretion
- Positive, proactive, and service-oriented mindset
Nice To Haves
- Exposure to recruiting processes is strongly preferred
Responsibilities
- Greet and assist visitors, vendors, and employees in a professional and welcoming manner
- Answer and route incoming calls, emails, and general inquiries
- Maintain front desk organization and overall office appearance
- Provide administrative support to leadership and team members as needed
- Coordinate office supplies, vendor relationships, and general office needs
- Assist with scheduling meetings, interviews, and calendars
- Screen resumes and applications for open roles
- Coordinate and schedule interviews with candidates and hiring managers
- Communicate with candidates throughout the recruiting process
- Support onboarding tasks for new hires; partner with HR to complete onboarding
- Help maintain the applicant tracking system (Rippling) and recruiting documentation
- Assist in coordinating and registering events and seminars within the office, as well as events and seminars off-site
- Support ad hoc projects across HR, operations, and leadership needs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
