Office Operations and Fiscal Compliance Lead (Administrative Analyst/Specialist Exempt II)

San Diego State University • San Diego, CA

1d • $5,797 - $8,445 • Onsite

About The Position

Career Services at San Diego State University is seeking an Office Operations and Fiscal Compliance Lead to coordinate the department’s administrative operations, budget activities, and resource planning. This position serves as a central resource for the Career Services leadership team by monitoring state and grant-funded budgets, preparing reports and projections, coordinating procurement, and helping ensure that department resources align with strategic priorities. The role also provides operational and project leadership across the department. Responsibilities include improving administrative processes, coordinating facilities and technology needs, supporting onboarding and training, providing lead work direction to professional and administrative staff, and coordinating projects with campus offices and external partners. The position requires independent judgment, strong organizational skills, and the ability to analyze complex information and develop practical recommendations.

Requirements

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• Expertise in analyzing complex administrative and operational problems, evaluating their broader impact, anticipating potential issues, and developing strategic and practical recommendations.
• Ability to collect, analyze, integrate, and interpret budget, operational, and program information from multiple systems, funding sources, and administrative entities.
• Demonstrated consultative and facilitation skills and the ability to gain cooperation and consensus among internal and external constituent groups.
• Ability to handle potentially sensitive situations and information using sound judgment, discretion, and professionalism.
• Experience coordinating complex projects involving multiple stakeholders, priorities, systems, or administrative entities.
• Experience monitoring and analyzing departmental budgets, including tracking expenditures, developing projections, identifying potential issues, and preparing budget information for management.

Nice To Haves

• A minimum of four years related experience.
• Experience working in a higher education, public-sector, or similarly regulated environment.
• Experience using enterprise budget, reporting, procurement, project-management, or administrative information systems.

Responsibilities

• Administer and analyze Career Services’ state operating and grant-funded budgets, including monitoring expenditures, preparing forecasts, identifying potential issues, and developing recommendations.
• Coordinate procurement activities and work with the division budget office, SDSU Research Foundation, Procurement, vendors, and other administrative partners to resolve budget and purchasing matters.
• Lead day-to-day administrative operations, including office procedures, scheduling processes, facilities coordination, equipment needs, service requests, customer service, and front-desk operations.
• Evaluate administrative systems and processes, identify opportunities for improvement, and develop and implement procedures that support departmental goals and university requirements.
• Provide lead work direction to professional, administrative, and student staff by coordinating assignments, establishing priorities, providing guidance and training, monitoring progress, and reviewing work.
• Coordinate employee onboarding, ongoing training, professional development, and team engagement activities within Career Services.
• Lead and coordinate state-funded, grant-funded, and departmental projects involving Career Services staff, campus offices, the SDSU Research Foundation, and external partners.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level