Administrative and Operations Analyst (Aviation Project Office)

TTGI The Tolliver Group Inc•Huntsville, AL

12d•Onsite

About The Position

Candidates should be motivated, organized, and responsive self-starters capable of managing multiple tasks in a fast-paced, evolving environment. The selected candidate will serve as an Administrative and Operations Analyst within an Aviation Project Office, providing direct support to executive-level Division and Branch Chiefs to ensure efficient organizational operations. Responsibilities include coordinating meetings and conference room support, preparing official correspondence in accordance with AR 25-50, managing travel documentation, and overseeing division operations and task tracking. The candidate must be able to balance competing priorities while consistently meeting all required deadlines. This position requires full-time, on-site support at Redstone Arsenal.

Requirements

Strong attention to detail with the ability to multitask in a fast-paced environment.
Proficiency in Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and Outlook.
Strong written and verbal communication skills with the ability to interact professionally with Government and contractor personnel.
Bachelor’s degree with a minimum of five years of relevant experience in executive-level administrative or operations support, staff coordination, or a related role.
U.S. citizenship required.
Active Secret Clearance preferred; candidates eligible to obtain a Secret Clearance will be considered.

Nice To Haves

Previous experience in a government project office is preferred but not required.

Responsibilities

Independently execute recurring office procedures and perform a broad range of administrative functions in support of Division-level operational requirements; maintain responsive, collaborative working relationships with executives and staff; identify and resolve administrative problems and inquiries.
Communicate urgent or significant issues to Government leadership, carry out directed actions, and process incoming queries and requests for information by routing them to the appropriate office or point of contact.
Prepare structured agendas, attend meetings with leadership, record, compile, transcribe, and distribute minutes and action items, and ensure timely follow-up.
Track deliverables and suspense dates, prepare briefings, coordinate and track action items and required responses, liaise with higher headquarters and senior Military/Civil Service personnel, and monitor progress on ETMS2 taskings.
Manage weekly Significant Activities reporting, providing concise updates on accomplishments, upcoming events, and action items.
Prepare official correspondence in accordance with AR 25-50; draft documents for senior leadership review and signature; review and proofread documents for accuracy, completeness, and consistency.
Create, edit, and refine presentations and documents using Microsoft PowerPoint, Word, and Excel.
Support travel planning and execution using the Defense Travel System (DTS) in accordance with the Defense Travel Administrator’s Manual.
Maintain appointment calendars, manage conference room scheduling, synchronize schedules between higher headquarters and internal/external stakeholders, and support in-person and virtual meetings and conferences.
Plan, coordinate, and execute off-site events, team-building activities, and organizational social events.