Project Administrative Office Engineer

Turner & Townsend • Wide Ruins, AZ

11d • Remote

About The Position

As Project Administrative Office Engineer, you will provide advanced administrative support to operations, administration, and management for commercial real estate projects with direct accountability for project delivery. This role supports program managers, project directors, project managers, project controls personnel, estimators, and technical teams by coordinating schedules, maintaining project and program documentation, tracking action items, supporting reporting activities, and ensuring compliance with the account processes and governance.
The ideal candidate is highly organized, detail oriented, and capable of managing multiple priorities in a fast-paced environment while collaborating with internal and external stakeholders, leadership teams, clients, and project teams.

Requirements

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and Teams.
• Experience preparing reports, meeting minutes, and executive-level presentations.
• Ability to manage multiple priorities with minimal supervision.
• Familiarity with project management methodologies and best practices is required.
• Understanding of existing procedures and standards to solve slightly complex problems. and the ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
• Strong interpersonal skills with an inquisitive mentality.

Nice To Haves

• Experience working with Kahua is a plus.
• Previous AEC experience preferred and should include construction project management, owner's rep, or project management experience for commercial projects.
• Ability to read and understand architectural drawings, knowledge of leases, contracts, and construction practices is helpful.

Responsibilities

• Support day to day program operations and administrative activities.
• Support Project Management team to manage all facets of project management (budget, schedule, procurement, quality & risk) for individual commercial real estate projects including planning, design, construction, occupancy, and closeout.
• Maintain program documentation, records, correspondence, and project files. May implement project documentation governance aligned with company and client requirements. Ensure project data integrity and documentation are accurate, timely, and coordinated.
• Coordinate meetings, workshops, briefings and stakeholder engagements. Prepare meeting agendas, capture meeting minutes, and track action items through completion.
• Assist with onboarding team members and maintaining distribution lists.
• Track the progress of each project against goals, objectives, approved budgets, and approved timelines. Reports status and variances. Assist with crafting action plans to meet objectives, budget, and schedule.
• Communicate with other program controls disciplines and with program delivery to effectively coordinate controls.
• Coordinate with the Delivery Director to ensure resource requirements are appropriately communicated and coordinated.
• Prepare and coordinate delivery schedules to facilitate planning the work.
• Facilitate communication across multiple projects and program domains.
• Support preparation of executive presentations and briefing materials.
• Maintain program repositories, document libraries, and records management systems.
• Ensure proper version control of program documents and deliverables.
• Coordinate document reviews, approvals, and distribution.
• Coordinate Site Visits, including, surveys and site preparations.
• Support compliance with organizational documentation standards and the account governance processes.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and address routine problems.
• Have a broad understanding and knowledge of your field and some knowledge of several job subject areas within the function.
• Lead by example and model behaviors that are consistent with company RISE values. May convince others to reach an agreement. Explain complex information to others in straightforward situations.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Other duties as assigned.

Benefits

• We provide a great place to work, where each person has the opportunity and voice to affect change.
• We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working environment that respects work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level