Associate Vice President's Office Administrative Analyst (Administrative Analyst/Specialist - Exempt I)

California State University, Fullerton•Fullerton, CA

3d•$5,274 - $7,684•Onsite

About The Position

The Associate Vice President’s Office Administrative Analyst (Administrative Analyst/Specialist - Exempt I) role is within the Capital Programs and Facilities Management (CPFM) department at California State University, Fullerton. This department is responsible for planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment. The Administrative Analyst will provide executive-level support to the Associate Vice President (AVP), performing a wide range of administrative, analytical, and technical responsibilities to ensure the effective operation of the AVP's office and department. The ideal candidate will possess a positive attitude, ethical practices, and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs.
Two years of related experience.
Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and plan, organize, coordinate, and perform work in various situations with numerous and diverse demands.
Skilled in research, development, and evaluation of policies and programs.
Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations.
Expertise investigating and analyzing problems with broad administrative impact and implications.
Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
A valid California driver’s license.

Nice To Haves

Prior work experience working in higher education.
Prior experience directly supporting an executive level administrator.
Knowledge of CSU policies, procedures, and structure.

Responsibilities

Provides executive-level support to the Associate Vice President (AVP) for Capital Programs and Facilities Management (CPFM).
Performs high-level administrative, analytical, and technical responsibilities to support the AVP's office and department operations.
Oversees all aspects of the AVP's calendar and travel, staying current with priorities.
Conducts research and develops reports for the AVP on department operations and meeting preparation.
Works with department directors and leadership to obtain information, develop reports, documents, and briefings, and arrange meetings.
Serves as a project coordinator and liaison with the President's Office for maintenance and construction projects at El Dorado Ranch.
Focuses on complex scheduling, preparing briefing materials and agendas, and arranging travel and logistics.
Develops organization systems, writes and edits correspondence, and develops agendas, reports, and presentation materials requiring confidentiality, discretion, sound judgment, writing ability, and decision-making skills.
Coordinates and provides administrative support to regular department meetings and events.
Anticipates the needs of the AVP and department and works proactively.
Demonstrates excellent communication and diplomatic interactions.
Develops and maintains positive working relationships with individuals within and outside the CPFM department.
Identifies issues and takes necessary steps to resolve them independently.
Provides excellent customer service, shows an interest in lifelong learning, and sets and exceeds goals.
Acts as a collaborative member of the team and a champion for inclusion.
Performs other duties as assigned.