Office & Operations Administrator

ZERO IMPACT ENERGY•Newport Beach, CA

2d•$26 - $31•Onsite

About The Position

Zero Impact Energy is an end-to-end renewable energy provider that designs, finances, builds and maintains EV charging, fleet electrification, solar microgrid, battery energy storage and hydroponic systems for commercial and enterprise clients. The company handles sales, provisioning, design and engineering, contracting and construction, service and maintenance in-house, and is a licensed C-10 contractor with construction crews across California. The Office & Operations Administrator keeps the Costa Mesa office and employees’ tools running smoothly. This hands-on position combines IT support with office operations, including workstations, accounts and software; building and vendor coordination; supplies, shipping and PPE; and company asset inventory. The role is the first point of contact for routine technology problems and owns vendor coordination, purchasing and office organization. Time is allocated approximately 35% to IT support and systems, 20% to facilities and vendors, 30% to office administration, purchasing and shipping, and 15% to asset management and onboarding/offboarding. The role is full-time, hourly and non-exempt, with an expected pay range of $26.00–$31.00 per hour. It is performed in person at the company’s Costa Mesa, California office, Monday through Friday, on an 8-hour shift. Remote and hybrid work are not available.

Requirements

At least 2 years of experience in office administration, IT support/help desk, office coordination or a similar role; ideally a combination of these areas.
Hands-on experience setting up computers, workstations, monitors, printers and peripherals.
Ability to troubleshoot hardware, software, internet and network issues.
Experience administering user accounts in Google Workspace and/or Microsoft 365.
Ability to manage multiple day-to-day responsibilities, maintain accurate inventories and trackers, and follow through on vendors and orders without reminders.
Comfort requesting and comparing quotes, placing orders, and holding vendors to schedules and budgets.
Friendly, professional and clear communication with employees, visitors, vendors and field crews.
Dependable, proactive approach and willingness to help where needed; ability to handle interruptions and short-notice problems calmly.
Ability to work onsite at the Costa Mesa office Monday through Friday; no hybrid or remote work.
Ability to lift and move up to 50 lb and use a step stool or ladder for stocking and workstation setup.
Strong communication skills and attention to detail.
Ability to commute reliably to Costa Mesa, CA 92626, or plan to relocate before starting work.

Nice To Haves

Google Workspace Administrator certification, Google IT Support Professional Certificate or CompTIA A+.
Experience with an asset-tracking or ticketing tool such as Snipe-IT, Asset Panda, Freshservice or Jira Service Management.
Experience with shipping platforms and vendor portals such as UPS/FedEx, Amazon Business or Uline.
Daily use of AI tools such as ChatGPT, Claude, Gemini or Microsoft Copilot to draft, summarize and work faster.
Experience in construction, EV charging, solar or another business with field crews.
Valid California driver’s license and clean driving record for occasional supply and PPE runs; mileage is reimbursed.

Responsibilities

Set up, configure and troubleshoot laptops, workstations, monitors, printers, conference-room equipment and other office technology.
Troubleshoot computer, internet, Wi-Fi, network and software issues, escalating to internet, network and software vendors when needed.
Administer Google Workspace, Slack, Microsoft 365 and Adobe accounts and access, including account creation, changes and deactivation, and license and seat management.
Maintain basic security practices, including MFA, password manager use, device passcodes, screen locks and standard software builds for new machines.
Track software licenses and subscriptions, including seats, renewals and costs; flag unused seats and upcoming renewals.
Maintain IT documentation, including setup checklists, account and access lists, and vendor and support contacts.
Coordinate building maintenance, repairs and office upkeep, including HVAC, plumbing, electrical, janitorial, pest control, alarms and access.
Obtain and compare vendor quotes, recommend a selection, schedule work and confirm completion.
Maintain a vendor and contract register with contacts, terms and renewal dates.
Act as the point of contact for the property manager, service providers and deliveries.
Order office, breakroom and restroom supplies; keep the kitchen stocked; and monitor and replenish supplies on a set schedule.
Manage small-parcel shipping, receiving and outgoing packages, including carrier accounts, labels, tracking and returns.
Coordinate and prepare new-hire PPE and field equipment for construction and field-service staff.
Answer the front door, greet visitors, and direct guests, deliveries and vendors.
Help keep the office clean, organized, welcoming and functional.
Maintain an accurate inventory of company assets, including serial numbers, condition and current assignment.
Complete new-hire setup checklists so workstations, accounts, phones, badges or keys, and PPE are ready on day one.
Complete exit checklists, deactivate accounts on the day of separation and recover assigned assets.
Track equipment check-out and check-in, repairs and replacements, and recommend replacements before equipment fails.
Perform other duties as assigned.