Office of Alumni Engagement - Student Assistant

Belmont University • Belmont, CA

10h • Hybrid

About The Position

The Office of Alumni Engagement is seeking a motivated and organized part-time student worker to assist with various tasks and events. This position is ideal for students who are enthusiastic about event planning, detail-oriented, and looking to gain experience in a professional office setting. The student worker will support the alumni office team in organizing and executing events, ranging from almost-alumni events for graduating seniors to alumni reunions and other special occasions. This role will also support daily operations of the Alumni Engagement team.

Requirements

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using email and social media platforms.
• Must be enrolled as a student at Belmont University.

Nice To Haves

• Previous event-related or office experience preferred but not required.

Responsibilities

• Assist in the planning and execution of alumni events, including almost-alumni events, reunions, and other special programs.
• Prepare materials for events such as nametags, guest lists, and event signage.
• Provide on-site support during events, including greeting guests, assisting with registration, and ensuring smooth event operations.
• Assist in preparing and packing needed materials prior to an event and reorganizing post event.
• Assist with data entry and updating alumni contact information in the database.
• Prepare and assemble event materials, such as programs, brochures, and thank-you gifts.
• Manage and organize event supplies and inventory.
• Assisting in hosting alumni and guests in the Foutch Alumni House.
• Perform general office duties, including answering phones, responding to emails, and filing documents.
• Collaborate with the alumni office team to develop and implement creative ideas for engaging alumni and current students.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed