6103 - 55621 Office Manager RPP

DeRoyal•Powell, TN

5d•Onsite

About The Position

DeRoyal is seeking an Office Manager to join its Royal Precision Plastics (RPP) team in Powell, Tennessee. The position performs administrative and support duties to promote efficient and productive facility operations. The Office Manager handles personnel and attendance records, payroll processing, temporary staffing coordination, employee communications, reporting, purchasing, receiving, scheduling, and inventory control. The role also supports material traceability, production work-order close activities, and communication between hourly employees and the corporate office. The position requires an associate degree, or a one-year college or technical-school certificate with one to two years of administrative experience or training, or an equivalent combination of education and experience. Candidates should have office software and equipment skills, strong organization and phone skills, and the ability to work well with limited supervision. The role is based primarily in a quiet office and occasionally involves time in a plant environment with varying noise levels. Physical tasks include sitting, standing, walking, handling and reaching, occasional stooping, kneeling or crouching, and regularly lifting or moving up to 10 pounds and occasionally up to 25 pounds.

Requirements

Associate degree; or a one-year certificate from a college or technical school with one to two years of administrative experience and/or training; or an equivalent combination of education and experience.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak effectively before groups of customers or employees.
Ability to calculate figures and amounts including discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply common-sense understanding to written, oral, or diagrammed instructions and handle problems involving several concrete variables in standardized situations.
Ability to use a fax machine, office copier, and computer, with experience using Microsoft Word, Excel, and PowerPoint.
Good organizational skills and ability to work well under limited supervision.
Professional attitude and appearance, flexibility, dependability, and willingness to take direction.
Excellent phone skills, ability to meet deadlines, and ability to interact with employees at all levels of the organization.
Ability to perform the physical demands of the role, including regularly lifting or moving up to 10 pounds and occasionally lifting or moving up to 25 pounds.

Responsibilities

Conduct operations in accordance with safety requirements and maintain the confidentiality of communications, correspondence, and documents.
Maintain personnel and attendance records, prepare department paperwork, update employee hours and absences, and process bi-weekly payroll.
Manage temporary staffing agency relationships, including labor requests, timecards, attendance tracking, and employee-conversion hours.
Create and distribute employee communications, including memos, job postings, policy updates, holiday events, and schedule changes.
Prepare reports, charts, and correspondence using a personal computer.
Maintain and update lot-mapping records to support material traceability, inventory accuracy, and compliance.
Complete production work orders by ensuring orders are accurately completed, reconciled, and closed on time.
Perform assigned budgetary duties, including invoicing, purchasing, and inventory control.
Answer and screen telephone calls, respond to inquiries, and direct inquiries to appropriate staff.
Order supplies, generate purchase orders, and maintain office equipment related to production.
Schedule meetings and appointments, coordinate activities between departments and facilities, and maintain orderly files.
Act as a liaison between hourly employees and the corporate office and provide requested employee paperwork, including leave paperwork.
Receive incoming materials and supplies from vendors, process receiving paperwork, and deliver it to Finance.
Purchase all items except resin.
Handle facility scheduling and manage cycle counts and inventory control.
Arrive on time, comply with attendance policies, and perform other duties as assigned.