6103 - 55621 Office Manager RPP

DeRoyal•Powell, TN

4d•Onsite

About The Position

DeRoyal is seeking an Office Manager to join its Royal Precision Plastics team in Powell, Tennessee. The role performs administrative and support duties that promote efficient and productive facility operations, while following safety requirements and maintaining the confidentiality of communications, correspondence, and documents. The Office Manager supports personnel administration and payroll, temporary staffing, employee communications, production records and work orders, purchasing, receiving, inventory control, and facility scheduling. The position also provides general office support and serves as a liaison between hourly employees and the corporate office. The position works primarily in a typical office environment, which is usually quiet, with occasional time in a plant environment with varying noise levels. The role requires regular sitting, standing, walking, talking, hearing, using hands, and reaching; occasional stooping, kneeling, or crouching; and regular lifting or moving of up to 10 pounds and occasional lifting or moving of up to 25 pounds.

Requirements

Associate degree; or a one-year certificate from a college or technical school plus one to two years of administrative experience and/or training; or an equivalent combination of education and experience.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak effectively before groups of customers or employees.
Ability to calculate figures and amounts, including discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to use common-sense understanding to follow written, oral, or diagrammatic instructions and address problems involving several concrete variables in standardized situations.
Ability to use a fax machine, office copier, and computer.
Experience with Microsoft Word, Excel, and PowerPoint.
Good organizational skills and ability to work well under limited supervision.
Professional attitude and appearance.
Flexibility, dependability, and willingness to take direction.
Excellent telephone skills.
Positive attitude, flexibility with job duties and hours, ability to meet deadlines, and ability to interact with employees at all levels of the organization.
Regularly talk and hear; sit, stand, walk, use hands to finger, handle, or feel, and reach with hands and arms; occasionally stoop, kneel, or crouch.
Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Required vision abilities include close, distance, and color vision, depth perception, and ability to adjust focus.

Responsibilities

Conduct operations in accordance with safety requirements and maintain the confidentiality of communications, correspondence, and documents.
Maintain personnel and attendance records, prepare department paperwork, update employee hours and absences, and process biweekly payroll.
Manage temporary staffing agency relationships, including labor requests, timecards, attendance tracking, and hours for employee conversions.
Create and distribute employee communications, including memos, job postings, policy updates, holiday events, and schedule changes.
Prepare reports, charts, and correspondence as needed.
Maintain and update lot-mapping records for material traceability, inventory accuracy, and compliance.
Complete production work-order close activities, ensuring orders are accurately completed, reconciled, and closed promptly.
Perform assigned budgetary functions, including invoicing, purchasing, and inventory control.
Answer and screen telephone calls, respond to inquiries, and route inquiries to appropriate staff.
Order supplies and generate purchase orders; maintain office equipment related to production.
Perform general office duties, schedule meetings and appointments, and coordinate activities between departments and facilities.
Act as a liaison between hourly employees and the corporate office, providing requested paperwork such as leave documents.
Maintain neat and orderly files and comply with company attendance policies.
Receive incoming materials from vendors, including raw materials, packaging and production supplies, equipment, material components, and office supplies.
Purchase all items except resin, process receiving paperwork, and deliver it to Finance.
Handle scheduling for the RPP facility and manage facility cycle counts and inventory control.
Perform other duties as assigned.