Office Manager - Tinker Air Force Base

PCSI Careers • Oklahoma City, OK

7h • Onsite

About The Position

PCSI is seeking an Office Manager to provide administrative support for its fleet maintenance team at Tinker Air Force Base and coordinate communication between site operations leaders and corporate departments. The role maintains employee, government, payroll, contract, invoice, training, and security records, including sensitive information and documentation related to Secret security clearances. The Office Manager also supports recruiting, onboarding, employee changes, and workforce development while assisting applicants and employees with and without disabilities. The position requires the ability to obtain and maintain a Secret clearance and a National Agency Check (NAC).

Requirements

• High school diploma or GED.
• At least 5 years of prior office administration experience.
• Experience using an accounting system, payroll system, or human resources information system (HRIS).
• Intermediate knowledge of Microsoft Office applications and PC functions.
• Ability to listen effectively and communicate clearly in person, in writing, and by telephone.
• Ability to develop and maintain effective working relationships with employees, contract officials, and the public.
• Strong interpersonal skills and ability to maintain strict confidentiality of sensitive information.
• Attention to detail when composing, typing, and proofreading materials, establishing priorities, and meeting deadlines.
• Self-starter with strong time-management skills.
• Ability to work under pressure, multitask, and handle multiple priorities.
• Ability to work with minimal supervision and as part of a team.
• Ability to pass criminal, drug, and driving screenings.
• Valid driver’s license and a good driving record.
• Ability to obtain and maintain the security clearance required for the job, including a Secret clearance and National Agency Check (NAC).
• No immigration sponsorship is offered; applicants must not require sponsorship now or in the future.

Nice To Haves

• Experience supporting recruiting and hiring processes.
• Experience working with people with disabilities.

Responsibilities

• Provide administrative support to site operations and employees and maintain office efficiency.
• Respond professionally to employee and customer calls and inquiries, directing requests to the appropriate contact.
• Prepare and submit complete, accurate payroll data to the corporate Payroll department by required deadlines.
• Support the People Team by coordinating employee changes, including new-hire system entries, FMLA, and benefits enrollment.
• Coordinate on-site new-hire onboarding and orientation and ensure required documentation is completed and submitted.
• Maintain personnel files for site employees, including disciplinary actions and confidential records.
• Keep training and professional certification records up to date.
• Submit invoices in the accounting system and collaborate with corporate Accounts Payable.
• Maintain company and government records for the site, including contracts, invoices, and security paperwork.
• Prepare, process, and maintain documentation for site employees to obtain and maintain Secret security clearance; track clearance status and renewal deadlines.
• Maintain office supplies and reorder them when needed.
• Oversee monthly security checks, including Random Antiterrorism Measures (RAMs).
• Support recruiting for front-line positions by posting jobs, screening applicants, and collecting required documentation.
• Maintain Workforce Development reports and records while safeguarding confidential and sensitive information.
• Assist applicants and employees with and without disabilities during recruiting and onboarding processes.

Benefits

• Annual bonus opportunity of up to 6%.
• Medical, dental, vision, and other health benefit coverage, with an employer contribution offered for employee-only coverage.
• 401(k) with company match up to 6%, pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• 21 days of paid time off each year, in addition to federal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED