Office Manager - Tinker Air Force Base

PCSI - Professional Contract Services, Inc • Oklahoma City, OK

1d • Onsite

About The Position

PCSI is seeking an Office Manager for its fleet maintenance team at Tinker Air Force Base. The role provides administrative support for the location and coordinates communication between site operations leaders and corporate departments. The Office Manager maintains sensitive employee, payroll, government, and security records; supports recruiting, onboarding, and employee assistance; and helps maintain efficient office operations. The position requires discretion with confidential information and an empathetic approach to supporting a diverse range of employees and applicants, including people with disabilities.

Requirements

• High school diploma or GED.
• At least 5 years of prior office administration experience.
• Experience using an accounting system, payroll system, or human resources information system (HRIS).
• Intermediate knowledge of Microsoft Office applications and PC functions.
• Ability to listen effectively and communicate clearly in person, in writing, and by telephone.
• Ability to develop and maintain effective working relationships with employees, contract officials, and the public.
• Strong interpersonal skills and ability to maintain strict confidentiality of sensitive information.
• Attention to detail when composing, typing, and proofreading materials; ability to set priorities and meet deadlines.
• Self-starter with strong time-management skills.
• Ability to work under pressure, multitask, and handle multiple priorities.
• Ability to work with minimal supervision and as part of a team.
• Ability to pass criminal, drug, and driving screening.
• Valid driver's license and good driving record.
• Ability to obtain and maintain the security clearance required for the job.
• Must be able to obtain a National Agency Check (NAC).
• PCSI does not offer immigration sponsorship, including H-1B, TN, or STEM OPT sponsorship.

Nice To Haves

• Experience supporting recruiting and hiring processes.
• Experience working with people with disabilities.

Responsibilities

• Provide administrative support to site operations and employees and maintain office efficiency.
• Respond professionally to employee and customer calls and inquiries, directing requests to the appropriate contact.
• Prepare and submit complete, accurate payroll data to the corporate Payroll department by required deadlines.
• Support the People Team with employee changes, including new-hire system entries, FMLA, and benefits enrollment.
• Coordinate on-site new-hire onboarding and orientation and ensure required documentation is completed and submitted.
• Maintain personnel files, including disciplinary actions and confidential records.
• Maintain current training and professional certification records required for employee positions.
• Submit invoices in the accounting system and collaborate with corporate Accounts Payable.
• Maintain company and government records, including contracts, invoices, and site security paperwork.
• Prepare, process, and maintain documentation for employees to obtain and maintain Secret security clearance; track clearance status and renewal deadlines.
• Maintain office supplies and reorder supplies as needed.
• Oversee monthly security checks, including Random Antiterrorism Measures (RAMs).
• Support recruiting for front-line positions by posting jobs, screening applicants, and collecting required documentation.
• Maintain Workforce Development reports and records while safeguarding confidential and sensitive information.
• Assist applicants with and without disabilities during recruitment and employees through onboarding.

Benefits

• Annual bonus opportunity of up to 6%.
• Medical, dental, vision, and other health benefit coverage, with an employer contribution offered for employee-only coverage.
• 401(k) with company match up to 6%, pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• 21 days of paid time off each year, in addition to federal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED