Office Manager - Michels Infrastructure Solutions, Inc.

Michels Corporation • Wyoming, MI

13d • Onsite

About The Position

As an Office Manager with Michels Infrastructure Solutions, you will support project teams through administrative, operational, and office management functions while overseeing daily project office operations. You will serve as a primary administrative liaison between field personnel, project management, visitors, subcontractors, vendors, and corporate support teams. The role includes coordinating office processes, maintaining project records, supporting onboarding and site access, managing office vendors and services, assisting with contract administration, and helping maintain a professional, organized project environment. Success requires strong organization, communication, attention to detail, customer service, and the ability to manage competing priorities in a fast-paced construction environment.

The role supports the delivery of hyperscale data centers and mission-critical infrastructure. It is project-based, requires local travel, and is primarily located in a climate-controlled office within an active project or construction setting. Work is performed at a steady to fast pace, with frequent interruptions and changing priorities.

Requirements

• Associate's degree and 2–5 years of related administrative, office management, construction administration, or project support experience, or an equivalent combination of education and experience.
• Strong organizational, administrative, and multitasking abilities.
• Experience supporting project teams, construction operations, professional services, or similar business environments.
• Ability to balance multiple priorities and manage competing deadlines in a timely and efficient manner.
• Strong verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience managing records, documentation, correspondence, schedules, and administrative processes.
• Ability to work independently while collaborating effectively across project teams and corporate support functions.
• Valid driver's license with an acceptable driving record.
• Ability to travel locally as required.

Nice To Haves

• Experience supporting onboarding, training coordination, badging, access management, travel coordination, or similar administrative functions is preferred.
• Bachelor's degree is preferred but not required.

Responsibilities

• Manage day-to-day project office operations and administrative activities.
• Support project management, operations, project controls, and field teams with administrative functions.
• Coordinate onboarding and project access requirements for employees, subcontractors, vendors, and visitors.
• Maintain project records, office systems, documentation, and information management processes.
• Coordinate office vendors, service providers, and facility-related activities.
• Promote a strong health, safety, environment, and quality (HSEQ) culture throughout the project office.
• Analyze and organize office operations, workflows, filing systems, records management processes, and administrative procedures.
• Coordinate administrative activities supporting construction contracts through bidding, award, execution, and closeout.
• Download and organize project plans, specifications, and related contract documentation.
• Answer incoming calls and greet, direct, and assist visitors professionally.
• Manage incoming and outgoing mail, shipments, deliveries, and correspondence.
• Coordinate cleaning services, facility maintenance providers, and other office support partners.
• Develop and maintain procedures for retaining, protecting, retrieving, transferring, and disposing of project records.
• Prepare reports and administrative summaries for project and business leadership.
• Assist with office budgeting, supply procurement, inventory tracking, and cost management initiatives.
• Coordinate employee, subcontractor, and visitor onboarding activities.
• Track site orientations, required training, badging requirements, and project access compliance.
• Support vendor setup and coordinate documentation with Project Controls and other project support functions.
• Maintain visitor logs, check-in/check-out records, and site access documentation.
• Coordinate conference room scheduling, meetings, project events, and office functions.
• Maintain contact lists, office directories, project rosters, and related records.
• Support employee travel arrangements, lodging coordination, workspace assignments, and general project office needs.
• Assist with project mobilization and demobilization activities.
• Maintain a professional, organized, and customer-focused office environment.

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• 401(k) Retirement Plan
• Legal Plan
• Identity Theft Protection and Monitoring Plan
• Training and career development investment averaging $5,000 per employee per year
• Opportunities for advancement across operations, project support, administration, and business functions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree