Administrative Assistant - Michels Infrastructure Solutions, Inc.
About The Position
As an Administrative Assistant with Michels Infrastructure Solutions, Inc., you will provide day-to-day administrative support to project leadership and operational teams under minimal supervision. You will serve as a resource for project personnel, vendors, subcontractors, and corporate support functions while managing competing priorities with accuracy, discretion, and professionalism. The role supports Project Directors and project leadership teams through calendar and schedule coordination, travel arrangements, correspondence, presentations, reports, invoice processing, payroll and project recordkeeping, training materials, and other administrative activities. Success requires strong communication and organizational skills, sound judgment, attention to detail, and the ability to work in a fast-paced project environment with changing priorities. Michels Infrastructure Solutions brings together the capabilities of the Michels Family of Companies under a Super General Contractor model. It delivers hyperscale data centers and mission-critical facilities through integrated specialty design, construction, and commissioning services. The role is project-based, requires no travel, and is primarily performed in a climate-controlled office.
Requirements
- High school diploma or GED and at least 3 years of related administrative experience, or an equivalent combination of education and experience.
- Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to manage multiple priorities while maintaining accuracy and professionalism.
- Strong organizational, administrative, and time-management skills.
- Excellent verbal and written communication skills, including the ability to create clear, concise, and accurate correspondence.
- Experience supporting executives, project leadership teams, operations groups, or business professionals.
- Experience processing invoices, managing records, coordinating schedules, and supporting office operations.
- Strong customer service skills in person, by phone, and through electronic communications.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong attention to detail and commitment to producing high-quality work.
Nice To Haves
- Associate's degree (preferred but not required).
- Notary Public licensure, or ability to obtain Notary Public licensure.
- Experience in construction, engineering, infrastructure, project support, or professional services.
Responsibilities
- Provide administrative support to project leadership, operations teams, and other departments as assigned.
- Coordinate meetings, calendars, schedules, travel arrangements, lodging, transportation, and related administrative activities.
- Prepare and distribute correspondence, reports, presentations, meeting agendas, and project documentation.
- Process invoices and payment requests, prepare approval documentation, coordinate with Accounts Payable, and track payment status.
- Facilitate internal billing activities.
- Maintain project records, payroll documents, reports, filing systems, templates, forms, and standard materials accurately.
- Track payroll records and perform transactional data entry.
- Scan, organize, maintain, and file payroll and project-related documentation.
- Coordinate the production and distribution of training materials and project communications.
- Process incoming and outgoing mail, packages, and administrative communications.
- Support corporate and divisional teams with administrative and clerical activities.
- Maintain confidentiality when handling sensitive company, employee, financial, and project information.
- Promote a strong health, safety, environment, and quality (HSEQ) culture in administrative activities.
- Assist with special projects and other administrative assignments as needed.
Benefits
- Health insurance
- Dental insurance
- Life insurance
- Flexible spending accounts (FSA)
- Health savings account (HSA)
- Short-term disability insurance
- Long-term disability insurance
- 401(k) retirement plan
- Legal plan
- Identity theft protection and monitoring plan
- Average investment of $5,000 per employee per year in training and career development
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
