Office Manager

Acciona•Phoenix, AZ

13d•Onsite

About The Position

The Office Manager is responsible for overseeing the daily administrative and operational functions of the office while providing comprehensive support to project leadership and staff. The Office Manager plays a critical role in facilitating smooth project execution by serving as a central coordination point for internal teams, vendors, and external stakeholders, while ensuring effective information flow and office functionality.

Requirements

High school diploma required
Experience in administrative support, office management, or document control for engineering, construction, or large infrastructure projects.
Highly organized and detail‑oriented.
Strong interpersonal and client‑facing communication skills.
Proactive, adaptable, and able to manage competing priorities.

Nice To Haves

Associate’s or Bachelor’s degree preferred

Responsibilities

Manage day‑to‑day office operations including supplies, scheduling, space planning, vendor coordination, travel, onsite logistics, among others.
Coordinate and document meetings, prepare agendas, take minutes, and track action items across project leadership teams.
Serve as the primary administrative liaison between the teams working on the project, remote project personnel, and corporate offices.
Maintain office records, correspondence, calendars, and project administrative logs.
Assist with travel arrangements, expense coordination, and visitor management.
Support creation of presentations, project communications, and documentation packages as required.
Maintain confidentiality and ensure secure handling of sensitive project documentation.