Office Manager

Baylor University•Waco, TX

11d•Onsite

About The Position

Baylor University is seeking an Office Manager that will directly support the Administrative Manager and Assistant to the Vice Provost for Research, as well as day-to-day operations of the unit. A successful candidate will be detail-oriented and have strong skills in organization, time-management, and communication. The candidate must be a self-starter with excellent follow-through, and work well in a team environment.

Requirements

A high school diploma and three years of relevant work experience are required.
All applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

An Associate’s degree and five years of relevant experience are preferred.

Responsibilities

Provide administrative support to OVPR Senior Leadership
Manage calendars, schedule meetings, and coordinate travel arrangements
Receive, review, prioritize, and distribute communications on behalf of leadership
Utilize strong interpersonal and communication skills, both orally and in writing, and the ability to work effectively with a wide range of constituents in a diverse community
Maintain discretion and the highest professional standards while working with confidential information
Partner with other department leaders, the Business Office and key campus contacts as needed
Assist with daily office management functions to support efficient operations
Monitor and coordinate supply orders related to equipment and facilities
Maintain physical and digital records in accordance with established policies and procedures
Provide organizational assistance to OVPR core facilities that includes verifying and distributing data with end users for intercompany payments
Assist with planning, organizing, and coordinating departmental events, meetings, and special projects
Manage logistics, scheduling, communications, and related administrative support activities
Collaborate with Baylor's marketing and communication team to update, maintain, and monitor department websites to ensure content is accurate and current
Coordinate the development and distribution of monthly departmental newsletters, including content collection, editing, formatting, and scheduling
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance