Office Manager, Part-Time

Havenly Brands (Havenly, Interior Define, Burrow, The Citizenry, The Inside, and St. Frank)•Quinte West, ON

53d•Onsite

About The Position

Havenly Brands is a family of interior design and home furnishing brands making it easy for everyone to create a home they love. We blend technology, data, and human-centered design to deliver delightful experiences at every touchpoint - from inspiration to delivery. The Role Havenly is seeking an exceptional Office Manager to oversee and optimize our Denver headquarters operations. This is a highly visible, high-impact role requiring strong organizational skills, operational excellence, and the ability to support a fast-paced, high-growth environment. The Office Manager will serve as a vital force behind the success of the workplace, playing a central role in shaping the day-to-day experience of the entire team. As the heartbeat of the office, this individual will ensure operations, team engagement, and daily logistics run seamlessly; creating an environment where employees can do their best work even amid constant change and evolving priorities. This role is based part-time in our Denver headquarters and requires in-person presence during working hours.

Requirements

4+ years of experience in office management, workplace operations, or administrative roles.
Strong organizational and multitasking skills with the ability to operate independently.
Excellent written and verbal communication skills.
High level of professionalism, reliability, and problem-solving ability.
Technologically fluent, with demonstrated curiosity and comfort adopting AI tools and emerging technologies.

Nice To Haves

Experience in a high-growth, consumer-facing, or startup environment strongly preferred.

Responsibilities

Oversee and manage the day-to-day operations of the Denver office, ensuring a smooth, efficient, and well-organized workplace.
Maintain office systems, supplies, and vendor relationships to support team productivity and comfort.
Serve as the primary point of contact for building management, handling facilities needs, maintenance requests, and vendor coordination.
Ensure the office environment is clean, functional, and reflective of Havenly’s culture.
Coordinate weekly team lunches (including Tuesday team lunches) and other in-office engagement initiatives.
Plan and execute special events hosted in the Denver office.
Foster a welcoming, inclusive, and positive office culture for all employees and visitors.
Support onboarding logistics for new hires, including workspace setup and office orientation.
Provide general administrative support to leadership and teams as needed.
Assist with scheduling shared resources such as meeting rooms and common spaces.
Support internal coordination across teams to ensure strong communication and alignment.
Exercise sound judgment in prioritizing tasks and handling requests independently.
Build and refine systems that improve office operations and internal coordination.
Identify inefficiencies and implement scalable solutions.
Leverage modern workplace tools and integrate AI into daily workflows to enhance productivity and organization.