Office Assistant (Part-time)

StructureCraft • Seattle, WA

7h

About The Position

This is a part-time Office Assistant position responsible for coordinating ongoing office setup and furnishing, greeting visitors, managing mail and deliveries, processing receipts, maintaining inventory of office supplies, managing waste disposal, ensuring printers are functional, planning and preparing food for staff breaks and events, maintaining tidiness of reception, meeting rooms, and kitchen areas, performing cleaning tasks between scheduled professional cleanings, handling office opening and closing procedures, and undertaking other administrative duties and sundry tasks as assigned.

Requirements

• 1+ Years experience as a receptionist and/or office assistant
• Good proficiency in Microsoft Word, Excel, and Outlook
• Superior verbal and written communication
• Ability to balance priorities and deadlines
• Excellent attention to detail with good English and grammar
• Ability to work well independently and as part of a team
• Ability to suggest ideas for improving the function of the office
• Well-developed problem-solving skills
• Able to assemble furniture and install misc. items (use of drills, screwdrivers, etc.)
• Service orientation
• Humble, thoughtful, gracious, and discreet

Responsibilities

• Coordinate ongoing office setup and furnishing
• Greet and engage visitors
• Organize couriers, local and international
• Prepare outgoing mail and receive and sort incoming mail and deliveries and distribute accordingly
• Process receipts for office purchases
• Maintain office and housekeeping supply inventory, including watering plants and snacks, coffee, milk etc.
• Take out recycling, trash and compost to street bins
• Ensure printers are in good running condition with appropriate paper and toner inventory
• Food planning/preparation for staff coffee breaks and team events
• Ensure reception, meeting rooms and kitchen areas are tidy including loading and unloading the dishwater
• Cleaning as required between scheduled third-party cleaning which occurs twice monthly
• Office opening and closing
• Other administrative duties and sundry tasks as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed