Office Manager

Intertek • Orlando, FL

14d • Onsite

About The Position

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Office Manager to join our Building & Construction team in Orlando, FL. This is a fantastic opportunity to grow a versatile career in the architecture, engineering, and construction (A/E/C) industry. Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering, and construction disciplines, developing innovative product and project solutions. Intertek's project-related assurance, testing, inspection, and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety, and performance of new developments, existing assets, and facilities. Professional Service Industries, Inc. (Intertek-PSI) is a leading US-based provider of construction assurance, testing, and inspection services for civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.

Requirements

• High School Diploma/GED required
• 5+ years of experience in an office management, administrative assistant
• Excellent communication skills, both verbal and written
• Strong prioritization, organization, and time management skills
• Detail-oriented with strong problem-solving abilities
• Ability to work independently in a fast-paced environment with shifting priorities
• Ability to manage multiple tasks and projects while meeting established deadlines
• Strong knowledge of Microsoft Office applications
• Experience with accounting functions, including billing procedures, accounts receivable, collections, and accounts payable

Nice To Haves

• Bachelor’s Degree
• Experience supporting a construction, engineering, or professional services organization
• Experience managing office operations and coordinating with vendors and building management
• Experience supporting employee onboarding and office administration processes

Responsibilities

• Provide daily administrative support to multiple operating units within the Orlando office and serve as a resource for employees regarding office procedures, policies, and day-to-day needs
• Oversee daily office operations, including maintaining a professional office environment, managing supplies, coordinating equipment needs, and ensuring administrative processes run efficiently
• Serve as the primary point of contact for incoming calls, vendors, building management, utility providers, and other external partners
• Assist with financial and administrative processes, including month-end billing, accounts receivable, collections, invoice payments, and local tax renewals
• Create and maintain documents, reports, spreadsheets, and other materials using Microsoft Office applications while supporting various business needs
• Coordinate employee onboarding and office access processes, including key fob management, employee setup, vehicle registrations, fuel card support, and other administrative requirements
• Manage office facilities and vendor relationships, including coordinating building inspections, security systems, maintenance requests, and troubleshooting office equipment with internal and external partners
• Support employee engagement initiatives, including office events, safety meetings, team activities, and workplace communications
• Assist with vendor contract coordination and maintain confidentiality of sensitive company and employee information

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED