Office Manager

EBC Inc. • Mississauga, ON

4d • CA$60,000 - CA$105,000 • Onsite

About The Position

The Office Manager is responsible for overseeing daily office operations and ensuring the workplace runs efficiently and smoothly. This role supports administrative, facilities, purchasing, and accounting functions while maintaining a professional and organized office environment. Reporting to the Executive Assistants of both the Buildings and Civil divisions, the Office Manager will work collaboratively across teams to support business operations, manage office services, and contribute to a productive and positive workplace culture.

Requirements

• Post-secondary Education in Business Administration or similar program, or a combination of relevant training and experience.
• 1-2 years of experience in a similar role, preferably in the construction industry.
• Excellent command of Microsoft Office Suite and Outlook applications.
• Knowledge of the construction industry.
• Experience managing office facilities.
• Knowledge of purchasing processes.

Nice To Haves

• Strong organizational and planning skills.
• Attention to detail.
• Proactive and resourceful.
• Ability to maintain accuracy in administrative and financial processes.
• Professional and approachable.
• Adaptable and flexible, with the ability to respond to changing business needs.
• Strong problem-solving skills.
• Bilingualism, French and English, would be considered an asset.

Responsibilities

• Oversee the day-to-day operations of the office.
• Serve as the primary point of contact for office-related inquiries.
• Coordinate office maintenance, repairs, and vendor relationships.
• Manage incoming mail, deliveries, and office correspondence.
• Organize meetings, office events, and employee activities as required.
• Process and track purchase orders (POs).
• Order office supplies, kitchen supplies, coffee, and other workplace essentials.
• Maintain appropriate inventory levels.
• Liaise with vendors and suppliers to ensure timely deliveries and resolve issues.
• Ensure kitchen and common areas remain clean, organized, and fully stocked.
• Oversee dishwasher operation and coordinate kitchen upkeep.
• Monitor office cleanliness standards.
• Manage office equipment maintenance and service requests.
• Maintain organization in supply storage rooms.
• Process invoices and support accounts payable activities.
• Assist with accounts receivable tracking and follow-up.
• Maintain accurate financial and administrative records.
• Coordinate with the Finance department regarding payments and invoicing.
• Submit expenses to Finance department.
• Maintain filing systems and office records.
• Prepare reports, correspondence, and other business documents.
• Support leadership with scheduling, travel arrangements, and special projects.
• Ensure compliance with company policies and administrative procedures.
• Assist with the planning, coordination, and execution of office events, celebrations, meetings, and team-building activities.
• Support initiatives that promote employee engagement and contribute to a positive workplace culture.

Benefits

• 4 weeks of annual vacation.
• Flexible group insurance program upon entry.
• Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP).
• 24-hour access to a virtual doctor (telemedicine).
• Training and development programs.
• Employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree